Sales Administrator

Job description

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others. 

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it’s with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.  

 

The Sales Administrator implements all sales activities in his / her area of responsibility, under the general guidance and supervision of the Director of Sales and Senior Sales Managers, in coordination with the Director of Business Development. 

 

What will I be doing? 

As the Sales Administrator, you will be responsible for performing the following tasks to the highest standards: 

• Complete the relevant Hilton University courses promptly and pass the tests. 

• Maintain an efficient filing, tracing and correspondence system for the division. 

• Ensure that all incoming correspondence is replied within 24 hours and properly put on trace or file. 

• Handle the coordination of follow-up actions by Sales & Marketing team members or other departments with relations to Sales. 

• Prepare and send out quotations or contracts to travel agents and tour operators or related personnel. 

• Update and maintain an update mailing list, handling and directing mail activities. 

• Administer and coordinate any sales activities. 

• Ensure that collaterals and promotional materials are on hand at all times. 

• Responsible for internal communication such as departmental briefings, liaison with other departments and team member relations. 

• Maintain the highest standards of professionalism, ethics and attitude towards all hotel guests, clients, and team members. 

• Perform related duties and handle special projects as assigned by the Director of Sales. 

• Attend daily departmental briefings and discussions. 

• Issue communications and information regarding sales. 

• Enhance and promote effective response to customer needs. 

• Enhance teamwork among colleagues for effective performance, demonstrating honesty, care and non-discrimination in all relationships, establishing effective team member relations. 

• Inform clients of current rates, tour operators on outlet promotions as well as any changes in rates by letters, fax and telephone calls. 

• Maintain high level of exposure for the hotel in major market areas through telephone calls, fax, contacts and written communication to represent the hotel. 

• Assist the Sales Manager and Sales Executive in conducting hotel inspections for all walk-ins, meeting groups and contracted clients. 

• Inform customers promptly about all changes in hotel information. 

• Carry out any other reasonable duties and responsibilities as assigned. 

• The Management reserves the right to make changes to this job description at its sole discretion and without advance notice. 

What are we looking for?  

A Sales Administrator serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: 

• University graduate. 

• Minimum 1 year of experience in a similar capacity with international chain hotels. 

• Excellent command of written and spoken English and Chinese to meet business needs. 

• Good communication and presentation skills. 

• Able to work under pressure and deal with stressful situations during busy periods. 

• Have hotel working experience and is a good team player. 

• Very familiar with local market and good at marketing trend analysis. 

 

What will it be like to work for Hilton? 

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!