Purchasing Manager

Job description

Waldorf Astoria London - Admiralty Arch is seeking a Purchasing Manager, to join the pre-opening team for this highly anticipated new luxury hotel opening later this year. 

  

This is a unique opportunity for an experienced luxury hospitality leader to join the founding team and help shape the guest experience at this landmark hotel. 

  

Located at the end of The Mall opposite Buckingham Palace, Waldorf Astoria London – Admiralty Arch will feature 100 elegant rooms and suites and 17,500 sqft of private residences. The hotel will open with two signature restaurants - Coreus by Clare Smyth and Café Boulud by Daniel Boulud - bringing together two of the world’s most celebrated Michelin-starred chefs. Guests will also enjoy a world-class spa, state-of-the-art fitness facilities, and a collection of grand event spaces, including a ballroom for up to 320 guests. 

  

Waldorf Astoria Hotels & Resorts is Hilton’s flagship luxury brand, known for its timeless elegance, iconic properties, and sincerely elevated service that delivers bespoke, once-in-a-lifetime experiences in the world’s most sought-after destinations. 

  

WELCOME TO A WORLD OF OPPORTUNITIES AT THE UK’s #1 GREAT PLACE TO WORK 2026  
  Proudly voted by our Team Members  

 

A World of Rewards  

·       Complimentary, nourishing meals provided while on duty 

·       Exceptional development programmes, designed to support and accelerate your growth at every stage 

·       Opportunities to make a meaningful impact through our industry‑leading Corporate Responsibility initiatives 

·       Team Member Travel Programme, offering exclusive discounted stays and 50% off food & beverage 

·       High street savings through Perks at Work 

·       28 days’ holiday, including bank holidays, rising to 33 days with length of service 

  

  

  

We are looking for hospitality professionals who are passionate about delivering an exceptional fives star guest experience, consistently upholding the worldclass service standards recognised by Forbes. 

 

 
What will I be doing?  

As Purchasing Manager, you will safeguard the integrity, quality, and value of all hotel procurement activities, working collaboratively with trusted suppliers to negotiate contracts, source premium goods, and maintain meticulous records of transactions, trends, and supplier performance. 

 

In this role, you will be accountable for executing the following responsibilities to the highest standards of operational excellence: 

 

·       Secure competitive quotations for all hotel requirements, ensuring best‑in‑class quality, value, and compliance with Group‑nominated supplier agreements 

·       Maintain accurate and up‑to‑date records of all locally nominated suppliers 

·       Oversee and manage the database of active local supplier contracts 

·       Ensure the Purchasing Manual remains current, compliant, and reflective of best practice 

·       Enforce purchasing policies, quality procedures, and brand standards to ensure full alignment with all Hilton requirements 

·       Partner with the Finance Manager / Director to develop and support the annual budgeting process 

·       Maintain detailed records of budget commitments and proactively communicate updates to senior leadership 

·       Implement robust systems for the allocation, tracking, and reconciliation of purchase orders 

·       Cultivate strong, professional relationships with suppliers and formally evaluate and report on their performance 

·       Lead and support the purchasing team, including recruitment, performance management, and adherence to established appraisal processes 

·       Supervise stores operations, ensuring strict compliance with health and safety, quality assurance, and stock control procedures while continuously improving inventory oversight 

·       Oversee all purchasing activity, including contracts, leases, and supplier nominations 

·       Prepare accurate and timely month‑end purchasing and accounts reports 

·       Execute ad‑hoc tasks and strategic requests as directed by Hotel Management 

 

 

What are we looking for?  

  

A Purchasing Manager within Hilton brands operates with integrity, precision, and a strong sense of accountability, always in the interest of both the guest experience and operational sustainability. To succeed in this role, you will demonstrate the following qualities: 

·       Proven experience in purchasing or procurement functions 

·       Strong financial acumen, with the ability to manage and interpret budgets effectively 

·       Advanced computer skills, including confident use of Microsoft Excel 

·       Excellent organisational and time‑management capabilities 

·       A high level of accountability, resilience, and attention to detail 

·       Ability to perform competently under pressure in a fast‑paced environment 

 

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: 

·       Previous experience within the hotel or leisure sector 

·       Experience in a similar purchasing or procurement leadership role 

·       Relevant academic qualification in Finance, Accounting, or a related business discipline 

 

EVERY JOB MAKES THE STAY   

At Hilton, It Matters Where You Stay, but The Stay is only one side of the story. 

We know it takes hundreds of jobs to create unforgettable experiences for our guests – and behind every job, there’s an extraordinary person working to make each Stay magical. That’s why at Hilton, Every Job Makes the Stay.  

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