Groups and Events Coordinator

Job description

Cluster Groups, Conference & Events Planning Coördinator 

DoubleTree by Hilton Royal Parc Soestduinen is looking for a Cluster Groups, Conference & Event Planning Coördinator!

Are you the hands-on and detailed oriented Event Planner that would like to reinforce our Cluster Group, Conference & Events team? Then DoubleTree by Hilton Royal Parc Soestduinen is looking for your talent! 

For our Cluster Group, Conference & Events department we are looking for a detailed oriented and hands-on Event Planner with superb communication skills. As Cluster Group, Conference & Planning Coördinator, you report to the Cluster Commercial Director, Cluster Groups,Conference & Events Manager, Cluster Groups, Conference & Events Assistant Manager en Cluster Groups, Conference & Events Supervisor.

As a Cluster Groups, Conference & Events planning coördinator, you are involved in;

-       Handling the event planning process after it has been confirmed by the Cluster Group Conference & Events selling team.

-       You are responsible for the communication and active follow-up with the guest.

-       You ensure a smooth execution of the events.

-       Create upsell opportunities to maximaze revenu and added value of the booking.

-       Facilitate appointment and site inspections with the guests if needed.

-       Ensure clear and detailed communication with the involved departments.

-       Creating and sending the Banquet Event Orders and required reports.

-       Participate pro-active in selling activities such as Bring Back old Business, key prospects, Sales Blitz Days, etc.

-       Checking if invoices are correct and ensuring that they have been settled by the guest on time.

-       Consistently updating the information in the system.

-       Conduct after sales conversation in order to get feedback on the event experience of the client and identify future business potential

-       If needed support Hilton The Hague or Hilton Rotterdam.

For the position Cluster Groups, Conference & Events planning coördinator we are looking for;

-       You are available on a fulltime base.

-       You enjoy supporting the operational departments in the implementation of events if necessary.

-       You have a commercial mindset with strong sales, administrative and organizational capabilities.

-       You have a positive mindset and strong communication skills.

-       You are committed to providing high-level service.

-       Native/Fluent Dutch speaker (mandatory)

-       Flexibility to work outside regular office hours, including weekends if needed.

What can you expect?

-       A salary in scale VI

-       Fulltime contract with development opportunities, career development and coaching

-       Employee discount on Hilton Worldwide hotel rooms via our international Hilton travel program.

-       Employee discount of 50% on Food & Beverage at Hilton Worldwide hotels.

-       Travel allowance.

-       Annual team outings, staff party and monthly team member forums.

Why Hilton?

Hilton is the leading company in the international hotel industry. For over a century, Hilton offers business and leisure travelers the best in accommodation, service, amenities and value. Hilton strives to continue its tradition: creating exceptional guest experiences with its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team and our great team members form the core of everything!