Accounts Payable / Procure to Pay Specialist

Job description

Hilton Istanbul Bosphorus - Making Hotel History in Istanbul Since 1955

Hilton Istanbul Bosphorus holds a special place in history as the first Hilton hotel built outside the Americas. Since 1955, we’ve set the scene for some of the grandest moments, most exciting events, and biggest stars in modern Turkey. Learn how it all began before you make your own memories at Hilton Istanbul Bosphorus.

Historic Moments at Hilton Istanbul

·  Hilton Istanbul was the first modern hotel built in Europe after the Second World War.
·  Hilton Istanbul appears in the opening scene of 1963’s From Russia with Love, starring Sean Connery as James Bond.
·  Istanbul’s first discotheque, Cloud 9, opened at Hilton Istanbul in 1972.
·  Pilsen Pub, built in Hilton Istanbul in 1972, was the home of Istanbul’s first happy hour.
·  Muhammad Ali was staying at Hilton Istanbul when he announced his retirement from boxing in 1976.
·  Hilton Istanbul has hosted royalty, politicians, and famous figures including Grace Kelly, Sophia Loren, and Louis Armstrong.

Hilton Istanbul Bosphorus has been also described as the university of tourism and filling the earth with the light and warmth of hospitality since 1955.

As Hilton Türkiye we have been awarded with the Great Place to Work Academy – Best Place to Work award many times.

THE ROLE:

We are looking for the potential candidate for Accounts Payable / Procure to Pay Specialist  position in our Legendary Hotel Hilton Istanbul Bosphorus.

BENEFITS

·  Competitive Salary
·  Health Insurance or Private Pension after 6 months of service
·  Go Hilton: Team member rate while staying in Hilton Hotels both in & out of Turkey.
·  50% discount on personal food & beverage consumption in the hotels.  
·  Social aid package
·  Free laundry and dry cleaning for business attire
·  Extended nursing hours of 1,5 hours until the baby reaches to 18 months (for new mother team members)
·  1 day paid leave on the first school day of the children (only 1st day of the 1st class) for female team members
·  Paid Paternity leave – 14 days
·  Unlimited Training and development opportunities in and out of the Hotel
·  Unlimited online courses opportunities from our own Hilton University

What will I be doing?

As an Accounts Payable / Procure to Pay Specialist   , specifically, you would be responsible for performing the following tasks to the highest standards:

·  Is familiar with Hilton Chart of Accounts and Analysis Codes as well as Turkish Chart of Accounts and Tax Systems.
·  Understand PTP Balance Sheet accounts, prepare / review reconciliations and investigate and resolve open/aged balance sheet items
·  To make sure postings are recorded to the correct department-account code combination and to the relevant chart field with proper backup.
·  To post REPO, time deposits, month end FX revaluation, bank expenses, transfers between bank accounts, etc. be posted in a timely manner.
·  To prepare invoices and expenses for Finance Manager to review for payment.
·  To generate payment through back office system.
·  To upload txt file created by FM to internet banking for approval of payment.
·  To provide all necessary documents to fulfil both internal and external audit requirements.
·  Monthly internal / SOX controls to be performed, documented and submitted for review and approval.
·  Follow up with suppliers on missing invoices or credit notes
·  Properly record, reconcile and prepare invoices for payment ensuring that correct General Ledger codes and cost center codes have been used
·  Complete all payable related journals for month-end
·  Ensure supplier remittances are prepared and sent with payment
·  Ensure that any passwords or codes associated with payment mechanisms are not disclosed to unauthorized personnel
·  Ensure that all information relating to bank account details and balance is treated as confidential
·  Maintain an adequate and up to date filing system
·  Handle all requests and enquiries in a timely, efficient and friendly manner
·  Flexible in relation to working hours, especially at month-end
·  Ensure that deadlines are strictly adhered to
·  To control AP Aging report on a monthly basis and to track and clear any inconsistencies between base amounts and other amounts.
·  To ensure periodic reconciliation with the suppliers are performed and reported. Supplier reconciliation must be performed as of March, June and September for all the suppliers above certain amount determined by SSC Finance Manager and as of December for the whole actively use suppliers.
·  To ensure month end checklist has been completed.
·  To provide all necessary documents to fulfil both internal and external audit requirements.
·  Works with direct reports on goals to assist in accomplishing department initiatives, and their own development.
·  To follow the guidelines of SGK (Social Security regulation), Tax Office and other governmental institutions.
·  The management reserves the right to change /extend this statement if necessary at any point during her/his appointment.
·  The holder of this statement can be asked to take on other tasks in addition of the ones stated, in a reasonable framework 

What are we looking for?

Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these values:

·  Hospitality - We're passionate about delivering exceptional guest experiences.
·  Integrity - We do the right thing, all the time.
·  Leadership - We're leaders in our industry and in our communities.
·  Teamwork - We're team players in everything we do.
·  Ownership - We're the owners of our actions and decisions.
·  Now - We operate with a sense of urgency and discipline.

If your values match ours, we are also looking for your ability to;

·  Strong problem solving skills, including ability to effectively address any issue in collaboration with others as appropriate
·  Ability to proactively identify and prevent potential problems
·  Ability to take initiative to identify, prioritize and implement all elements required for team to fulfill responsibilities
·  Detail oriented and organized
·  Strong communication and negotiation skills (all levels of management and external customers)

Additional Preferences:

·  University Degree in Accounting or Finance
·  Hotel Experience
·  English Language
·  Proficient in ONQ, Navision, MS Excel, Word and Outlook with the ability to quickly learn new programs when required.