Accounting Supervisor (General Cashier& Paymaster) - 会计主管

Job description

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.  

 

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it’s with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike. 

The basic responsibilities of the General Cashier include the collection of all daily receipts, providing change for all cashiers, 、 daily deposits, and preparing a daily accounting of cash, including the assigned cash float. Also be responsible to act as petty cash disbursing agent.

The basic responsibilities of the Paymaster is to maintain all payroll records, ensuring that all payrolls are correctly prepared and paid on a timely basis. 

The Admin is also concerned with the handling of the daily office routine such as answering telephone calls, translating documents, handling in-and-out going correspondences and maintaining a systematic filing system.

To maintain a high customer service focus by approaching your job with the customers always in mind and being proactive in a timely manner towards their needs and requests of customers.

To have a positive impact, taking personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues.

To be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance.

To be flexible, responding quickly and positively to changing requirements including the performance of any tasks requested of you.

To maintain high team focus by showing co-operation and support to colleagues in the pursuit of team goals.

To contribute ideas and suggestions to enhance operational/environmental procedures in the Hotel.

To actively promote the services and facilities of the Hilton Hotels to guests and suppliers of the Hotel.

To perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace.

To contribute positively to Equilibrium and Esprit by providing both guests and fellow team-members with courteous, hassle-free service and by seeking to always maintain a pleasant working environment.

Collect and count (with a witness from finance department) the contents of all cashiers’ envelopes on a daily basis.

Receive and acknowledge copy of cheque lists and record in the General Cashier’s Daily Report; include in the daily deposit all checks or money orders received by the mail.

Include all cheques/money orders in the daily deposits to the Bank.

Prepare the daily bank deposit.

Prepare General Cashier’s Daily Report.

Provide all cashiers with change as required.

To ensure that all change orders to the bank is approved by DOF.

Reimburse cashiers for any disbursements/due backs made by them.

Properly account for all disbursements made from the General Cashier’s float.

Count the General Cashier’s float daily, ensuring that it balances correctly – this is also to be counted monthly in conjunction with either the Director of Finance.

Safeguard hotel funds by ensuring proper controls are in place with regard to the issue, return and use of cash floats, including the carrying out of regular independent surprise counts.

To properly secure the General Cashier’s office at all times.

To ensure that no unauthorized personnel are allowed access to the General Cashier’s office.

To ensure that all cashiers and witness drop is properly noted in the drop log. Any deviation to be highlighted.

To ensure that adequate security measures are in place in the transferring of funds to or from the hotel.

Provide clear instructions to cashiers on how to handle their funds and secure them from loss.

To ensure that the physical house funds are in agreement with the House Funds general ledger account and  is reconciled on a monthly basis.

To count at least 50% of the house funds monthly with all house funds to be counted at least every three months.

To bring any discrepancies or irregularities to the attention of the Financial Controller/Director of Finance.

To safeguard and secure access to the General Cashier’s float and safe at all times.

Not to disclose the combination numbers to the General Cashier’s safe or the Drop Safe/Remittance Depository Box. To change safe deposit box combination immediately after returning back to work from annual leaves.

Ensures the accurate and timely input of data to the general ledger system;

Maintains adequate and up to date files.

Is flexible in relation to working hours, especially at month end.

To disburse petty cash only on the presentation of a petty cash voucher approved by the Director of Finance in his/her absence, the Chief Accountant.

To properly record, reconcile and prepare for reimbursement, the Petty Cash Imprest on a weekly basis ensuring all transactions have supporting documentation.

Collection and verification of basic payroll information from the original sources (time cards, time sheets, wage rate schedules, payroll deductions，Action Form etc.)

Preparation of all pay vouchers and payroll records (manual or computerized.).

Preparation of payroll journals for general ledger postings.

Preparation of all tax returns, workers compensation, insurance, superannuation etc pertaining to payroll.

Preparation of regular payroll reports including productivity reports, manning reports, etc ensuring they are completed on a timely basis.

Has an excellent knowledge of all awards ensuring the correct rates of pay are entered into the system and paid to team members.

Has an excellent knowledge of the computerized payroll system and maintains all records up to date.

Ensures that correct penalty rates (where applicable) are computed and paid to team members, with the correct authorization for overtime.

Audits attendance sheets, overtime, leave and other additions or deductions.

Ensures that tax rates and compulsory employee and employer contributions are in accordance with government regulations.

Ensures that standard procedures for resigned and terminated staff are in order.

Co ordinates with Human Resources on payroll matters and familiar with any new development or outlines of Labor Law and personal income tax regulations.

Prepares any reports required by tax department with regards to income tax, social security or superannuation etc.

Ensures that all applications for leave are paid correctly and in a timely manner.

Completes payroll as scheduled.

Deals with all team member queries in relation to payroll.

Prepares and distributes tax certificates for team members.

Ensures that all tax, superannuation, workers compensation payments etc are paid on time without incurring penalty.

Maintains strict confidentiality on all payroll related issues.

Perform other duties which may be assigned from time to time.

Maintains good relations with other hotel departments and team members.

Keep all payroll information strictly confidential.

Answer telephone calls.

In charge the HR department duty roster and overtime summary.

Maintain a systematic filing system for all formal contracts, agreements, etc.

Maintain updated record of all staff within the Finance Department.

Monitor requisitions and use of general supplies in the Finance Department.

Monitor and maintain record of company seal.

To handle all requests and enquiries in a timely, efficient and friendly manner.

Minimizes the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.

To perform any additional tasks assigned to ensure that the department functions smoothly.

The management reserves the right to change / extend this job description if necessary at any point of time during her / his employment.

Carries out any other reasonable duties and responsibilities as assigned.

What are we looking for? 

To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: 

Must have a proper educational qualification, preferably in accounting.

Experience in cashiering is a pre-requisite.

Must be trustworthy and of high integrity.

Must be trustworthy and of high integrity.

Understanding of the local labour laws and regulations.

At least 2 years of working experience as Accounting Clerk or higher in the hospitality industry,

  Accounting Qualification.

 

What will it be like to work for Hilton?  

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!