Wholesale Coordinator, Gucci - New York

Job description

Role/Mission

The role of the Wholesale Coordinator is to support the COO with daily activities, which include but are not limited to managing schedules, calendar requests, department reporting and communication, meeting preparations and administrative and operational tasks as well as with reporting documents for US and WW corporate offices.

The Coordinator works closely with the following functions and head of functions: Office of the CEO, Wholesale, Finance, Legal, Store Planning, Marketing – both locally and worldwide.

Key Accountabilities:

· Manage Chief Operating Officer's calendar and meeting requests.
· Maintain COO's reporting departments calendars and timelines.
· Create reporting bible for COO and manage filing of relevant documents and communications.
· Prepare presentations and reports as support to COO meetings, as required.
· Create and manage materials for department special projects, events and initiatives.
· Update and meet with the assistant to the Executive office to communicate all Marketing & Communications events and initiatives.
· Responsible for scheduling meetings for Worldwide Management when in NYC, as well as maintaining daily schedules and managing various activities.
· Work with the Worldwide offices to coordinate fashion show logistics and meetings related to Wholesale and Real Estate partners.
· Assist as needed at Wholesale department events, coordinating interdepartmental logistics for brand image events.
· Coordinate the entire shoe campaign in NYC – catering, models, sample delivery from Italy, showroom setup, visual, etc.
· Manage sample trafficking and closet for wholesale department.
· Secure and prepare meeting locations in and out of the office including catering needs, AV support and furniture set-up.
· Organize office activities and meetings with local and international colleagues.
· Organize video conference meetings with international offices.
· Organize COO domestic and international travel (cars, airfare, hotels, etc.).
· Create and process expense reports for COO.
· Manage DayForce and Concur platforms for COO direct reporting line.
· Order department supplies.

Desired profile

Qualifications :

Position Requirements:

·  College degree preferred.
·  2-3 years of experience in Marketing, Retail, Special Events, Wholesale, Retail, or as an Executive Assistant.
·  Excellent written, verbal and presentation skills.
·  Strong proficiency in Microsoft PowerPoint and Excel.
·  Strong interpersonal and relationship-building skills.
·  Appreciation and understanding of the luxury fashion industry and the Gucci brand values.