Assistant Company Secretary

Job description

Details:
We are currently recruiting for an Assistant Company Secretary, Plc & Shareholder Services to ensure GSK plc's compliance with statutory requirements, listing regimes, corporate governance requirements and best practice. Contribute to the planning and execution of the GSK plc AGM and Annual Report project and manage the day to day relationship with the GSK's UK Registrar and US ADR Depositary.

The key responsibilities will be:

• Manage the Company Secretariat Assistant (‘CSA' direct report).
• Ensure GSK plc's compliance with UK and US statutory requirements, LSE and NYSE listing rules, corporate governance requirements and best industry practice, relevant to areas of responsibilities.
• Annual Report project:
1.Assist with the project management of the printing, production and distribution of the Annual Report, and accompanying ancillary documents including annual summary, notice of AGM, proxy form and form of direction.
2.Assist with drafting the ancillary documents.
3.Contribute to the drafting of the directors' report (including biographies) and shareholder information sections of the Annual Report.
4.Assist with the distribution of Annual Report and ancillary documents to shareholders and internal and external stakeholders.
• Monitor the Main Board Directors' and CET members' shareholdings via the Registrars, ADR Depositary and by contacting their share portfolio managers.
• Manage administration of Directors' Interests in line with statutory and corporate governance requirements, with support from CSA.
• Manage the maintenance of accurate records of Directors' Interests and production of Directors Interests statements, with support from CSA. Issue Directors' Interests statements annually, in January.
• Create and maintain a list of Directors' and CET members' shareholdings in GSK for inclusion in the Annual Report.
• Assist with the AGM project:
1.Assist with management of AGM project time table and oversee event production.
2.Assist with management of external service providers, agreeing terms and ensure that services are provided within allocated budget.
3.Attend internal cross functional team planning meetings and liaise with all internal GSK contributors.
4.Draft and co-ordinate the production of shareholder AGM guidance.
5.Co-ordinate responses to shareholder requisitions for AGM resolutions.

• Assist with management of the relationship with GSK's UK Registrars and ADR Depositary. Monitor, feedback and report on performance against the service level agreement and best industry practice and manage costs against agreed budget. Arrange quarterly and annual review meetings.
• Compile the GSK Dividend Calendar. Project manage, and oversee the payment of quarterly dividends to shareholders.
• Oversee the quarterly payment of NED fees and share allocation, with support from CSA.
• Assist with operation of and ensure compliance with the GSK Dealing in Securities Policy.
• Oversee the allotment of new shares and blocklisting applications.
• Liaise with Investor Relations on the maintenance of GSK's s 793 Register.

The minimum experience you need for this role is:

• Knowledge and understanding of the operation of a global organisation.
•Previous line management experience preferred.
•Proven project and time management skills.
•High level communication skills.
•Expert influencing skills.
•IT literate and keen to embrace the use of technology to bring workload and processing efficiencies.

How would I be rewarded in this role?

• PAY - We will reward your contributions to GSKs success through your salary, bonus or sales incentives, and recognition awards.
• Competitive Base Salary – Your salary is paid monthly on the 20th day of the month (or nearest business day) It is reviewed each year to ensure it stays competitive and reflects your performance and contribution to GSK's strategy.
• 18% Annual Target Bonus – Your individual performance is worth 60% if your total bonus and is based on the achievement of your personal objectives. The high level results of your business area is worth 40% of your total bonus.
• Car Allowance – Annual car allowance of £6,420 paid in equal monthly instalments.
• SHARES & SAVINGS – Gives you a stake in GSK's success and helps you save for the future, in partnership with GSK.
• Share Value Plan - The Share Value Plan rewards your personal contribution to GSK's success.
• Share Reward – Share reward allows you to invest up to 5% (maximum of £125)of your salary each month in GSK shares and receive a free share for every share you buy.
• Share Save – Share Save is designed to help you save for the medium term, by giving you the opportunity to buy discounted GSK shares at the end of a three year savings period.
• GSK Pension Plan – You automatically become a member of the GSK pension plan when you join GSK. An account is opened in your name and GSK contributes a core amount of 7% of your pensionable salary into your account each month. You are also required to make a contribution of 2%, GSK will match any contributions you make up to a maximum of 3% of your pensionable salary (total contributions up to 15%)
• HEALTH & LIFE – Looks after you and your family's health & wellbeing.
• Holidays – You are entitled to 26-days paid personal holiday each year (increasing to 27 days after 5yrs and 28days after 10yrs service) plus eight paid public holidays.
• Healthcare Plan – The GSK Healthcare Plan is designed to you and covered family members' access to prompt medical treatment. You can join the healthcare plan at anytime.
• Health MOT – You will be invited to have a Health MOT once every 2 years. The health MOT is a free and confidential health check.
• Tax Free: Plans including bikes, health assessments, holiday and childcare

How do I apply?

APPLICATION CLOSING DATE – Tuesday 3rd October

Please take a copy of the Job Description, as this will not be available post closure of the advert. When applying for this role, please use the ‘cover letter' of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

If you are an internal applicant please indicate within your cover letter if you are confirmed as displaced (or potentially displaced) and at risk of redundancy. During the course of your application you will be requested to complete voluntary information which will be used in monitoring the effectiveness of our equality and diversity policies. Your information will be treated as confidential and will not be used in any part of the selection process. If you require a reasonable adjustment to the application / selection process to enable you to demonstrate your ability to perform the job requirements please contact 0808 234 4391. This will help us to understand any modifications we may need to make to support you throughout our selection process.
Thank you for your interest in this role.
Contact information:

You may apply for this position online by selecting the Apply now button. Important notice to Employment businesses/ Agencies
GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Contact information:
You may apply for this position online by selecting the Apply now button.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

jobDetails

Desired profile

Basic qualifications:
• Knowledge and understanding of the operation of a global organisation.
• Previous line management experience preferred.
• Proven project and time management skills.
• High level communication skills.
• Expert influencing skills.

Preferred qualifications:
• IT literate and keen to embrace the use of technology to bring workload and processing efficiencies