Investment Banking Division, Tel Aviv, Assistant

Job description

Job Summary & Responsibilities

Job Summary

An assistant to provide secretarial and administrative services to an Executive Director and team of bankers within the Investment Banking Division.  This is a busy role, an entrusted and responsible position within the division.  This role involves some administration for the office together with helping to prepare presentation documents and binding of books.

Principal Responsibilities

• Providing professional and confident representation of the bankers’ office.

• Active role in managing client relationships in the bankers’ absence; regular interaction with executives at the highest level.

• Co-ordination and management of extensive travel schedules and itineraries

• Extensive management of complex diaries

• Co-ordination of meetings, both internal and external

• High level of responsibility in managing and co-ordinating activities around busy bankers.

• Processing of administrative tasks ie. Artemis, Time Sheets, Expenses etc. in a timely manner

• Some administrative duties for the Tel Aviv office

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Basic Qualifications

• Strong organisational skills

• Highest attention to detail

• Teamwork – ability to work and support a very busy phone group

• Excellent interpersonal and communication skills; ability to be clear and concise when passing on information

• Ability to be proactive and think quickly

• Responsive and professional telephone answering; accurate and detailed messages.

• Thorough and timely with all administrative responsibilities, e.g. T&Es, Artemis and Amex reconciliation statements

• Ability to use own initiative and to prioritise

• Confidentiality and ability to handle sensitive matters at all times

• Composure under pressure

• Knowledge of the Firm and its activities is essential

• Ability to work in an intense and busy environment

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