Assistant to GM/Site Leader

Job description

Job Description Summary

The assistant to the GM/Site Leader of GE Aerospace in Queretaro will be responsible of supporting site leadership administrative needs, including industry/government contacts, T&L, purchasing, agenda management, production of minutes and action item tracking, hosting visitors, coordination with comms for key messages and setting standard work and daily management for these processes. They will also have responsibility to coordinate the administrative support offered to other leaders, through other employees or through purchased services. Finally, opportunities will be available to lead special projects, internal and external.

Job Description

Roles and Responsibilities

·  Clerical support to the Business Leader
·  Control of information files
·  Coordinate Business Leader Office’s events
·  Assist the Business Leader’s external customers
·  Create PowerPoint presentations
·  Answer telephone calls in Spanish and in English
·  Take minutes in meetings and follow up on actions items
·  Send and receive faxes/e-mails
·  Manage Travel & Living expenses
·  Provide support when the Business Leader travels
·  Supervise the activities assigned to the pool of Administrative Staff, as well as coordinating and distributing additional work in order to fulfill and exceed internal customer requirements.
·  Book hotel and transportation reservations for visitors and for the Business Leader

Required Qualifications

·  Bachelor's Degree
·  Solid contribution in a similar role or previous position
·  Must be able to maintain a normal day-to-day fluid conversation in English on any topic with few mistakes (mistakes that do not affect clear understanding). Must have fluency, rhythm, and sufficient self-confidence in the language to be able to handle meetings and conversations.
·  High standards of confidentiality

Additional Information

Relocation Assistance Provided: No