Administrative Assistant - General Electric - City of London - Wizbii

Administrative Assistant

  • By General Electric
  • City of London (United Kingdom)
  • Reception / Administration

Job description

Additional Cities

Career Level

Relocation Assistance


GE Oil & Gas
Business Segment

Oil & Gas Oilfield Equipment


United Kingdom
Role Summary/Purpose

Multi task administrative support of Field Service Department including reporting and maintaining of different database. Office based position.

Committed to BHGE EHS (Health, Safety) and Quality policies and procedures
Essential Responsibilities

• Responsible for submitting the orders from the suppliers in SS5 system and monitoring their execution.
• Entering information about the final invoices to the global data base – Share Point.
• Arranging for the documents for all Field Service Engineers delegated to the different countries using our dedicated VISA/WP agent.
• Organising the offshore safety training certificates and monitoring their expiry dates.
• Calculating finished projects based on the collected backup documents, entering these projects details to Oracle system and presenting to the customers.
• Preparing and reporting records concerning assignments in order to monitor employee taxes.
• Ordering Personal Protection Equipment for all FSE.
• Collecting proper Purchase Orders from the customers prior to invoicing.
• Supporting finance team in the invoicing process.
• Actively working on the department set KPI’s and objectives
• Keep all training on “My Learning” updated
• Understand the Concern reporting tool

·  Ability to coordinate multi task activities under time pressure. 
·  Good time management skills to keep weekly/monthly deadlines. 
·  Understanding of cost calculation elements used in projects. 
·  Understanding of customer’s requirements specific for Field Service department. 
·  Good communication skills at all levels
·  PC Literate: Microsoft Office package

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-EU/EEA candidates may not be appointed to a post if a suitably qualified, experienced and skilled EU/EEA candidate is available to take up the post, as the employing body is unlikely, in these circumstances, to satisfy the Resident Labour Market Test. For further information please visit the UK Border Agency website
Desired Characteristics

·  Knowledge of Oracle, SharePoint, SSP5 systems (limited sections) 
·  Basic understanding of offshore operations (medical, safety and training certificates) 
·  Degree in administration
·  Experience in basic accounting.
About Us

Baker Hughes, a GE company (NYSE:BHGE) is the world’s first and only fullstream provider of integrated oilfield products, services and digital solutions. We deploy minds and machines to enhance customer productivity, safety and environmental stewardship, while minimizing costs and risks at every step of the energy value chain. With operations in over 120 countries, we infuse over a century of experience with the spirit of a startup – inventing smarter ways to bring energy to the world.

Follow Baker Hughes, a GE company on Twitter@BHGECo , or visit us .
Primary Country

United Kingdom
Primary State/Province

Primary City


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About General Electric

Inventer le monde industriel de demain, telle est la motivation de General Electric.

Multinationale de renom, GE est leader dans les secteurs énergie et transports dont les activités se répartissent entre GE Energy Infrastructure, GE Technology Infrastructure, GE Capital, GE Consumer & Industrial et NBC Universal. Doté d'importants pôles de recherche, General Electric met donc à profit son savoir-faire et ses connaissance afin produire de l'énergie, bâtir, faciliter les déplacement et améliorer les soins à travers le monde.

GE couvre un large de panel de métiers, niveaux et compétences à travers des fonctions d'ingénierie, marketing, santé, finance, logistique, communication, business développement etc. De ce fait, les offres du simple stage au CDI ne manquent pas en France, notamment sur les sites de Buc et Velizy Villacoublay, près de Paris.

La société offre des voies professionnelles multiples et intéressantes d'un point de vue rémunération, cadre de travail et challenges pour de jeunes stagiaires ou alternants souhaitant mettre à profit leurs compétences au sein d'une entreprise au service de tous pour inventer les solutions de demain.

Rejoignez GE pour construire votre parcours ensemble.

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