Administration Assistant – Buying

Job description

Overview (Text Only)

We’re looking for an organized, detail-oriented Administrative Assistant – Buying to join our dynamic Buying Team. This role is key to keeping our buying operations running smoothly — from managing calendars and coordinating product processes to ensuring accurate data entry, reporting, and communication with vendors and cross-functional partners.
Responsibilities

As the Administrative Assistant – Buying, you'll play a vital role in the success of our team by executing the following responsibilities with accuracy and efficiency:

MAINTENANCE

·  Take ownership of Stock-Keeping Unit creation (SKU), maintenance, and reporting to ensure product data is always up to date.
·  Support the creation, updating, and reporting of Purchase Orders (POs) as needed.
·  Manage PO adjustments — including shortages, overages, and vendor shipment discrepancies.
·  Lead the coordination of the PO Report & Audit, ensuring accuracy in IMU, RRP, markdowns, future orders, and wholesale details.
·  Own the Product Team buy calendar and contribute to managing the broader seasonal calendar.
·  Partner with the Buying and Planning teams to coordinate pricing updates and adjustments.

OTHER

·  Actively participate in meetings such as Omni reviews, WIP sessions, buyer reviews, and post-seasonal analysis.
·  Assist buyers in preparing for vendor meetings by organizing materials and tracking updates.
·  Provide administrative support to Planning and Merchandising teams on backfill and related tasks.
·  Join collaborative meetings — including occasional after-hours sessions with global counterparts — to continuously evolve our processes.
·  Build and maintain strong relationships in a matrixed, cross-functional environment.
·  Step into ad hoc projects and assist with evolving needs of the business as required.

Please note: the above responsibilities are indicative and may evolve based on operational requirements.

Qualifications

The ideal candidate will have:

·  2–3 years of administrative or secretarial experience, ideally in a fast-paced environment.
·  A proven ability to work well under pressure, prioritize tasks, and meet tight deadlines.
·  Exceptional organizational skills, with a sharp eye for accuracy and attention to detail.
·  A collaborative and proactive mindset, always ready to support the buying and allocations teams.
·  Comfort with changing priorities and a willingness to adapt as business needs evolve.
Benefits

 

·  A flexible hybrid working environment - work from home 2 days per week!
·  On-site parking
·  Foot Locker team discount card! Purchase your fav kicks - Nike, Adidas, ASICS and many more!
·  Access for you and your immediately family to our Employee Assistance Program 
·  Dynamic and supportive team Regular social activities - monthly BBQ's, morning teas, Community Days! 
·  If this opportunity is of interest to you, click the ‘Apply’ button below including an up-to-date resume.