Team Assistant/Management Assistant - Diegem

Job description

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

 

With this breadth of service offerings you have the opportunity to develop your career through a variety of experiences, mentoring and formal learning to ensure our employee value proposition – Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime – is a reality.

Responsibilities

·  You pick up the role of an enthusiastic and dedicated ‘team/personal assistant’ to provide partners and directors of your service line with a smooth and correct accomplishment of your secretary work.
·  You respect deadlines, are proactive and work autonomously.

Your general activities are, a.o.:

·  Management of agendas (planning and organization of meetings and facilities + follow-up + administration).
·  Assistance of the partners and directors in managing workload and recording priorities.
·  Submission of event invitations, news alerts and mailings to clients and arrangements of practicalities in this respect.
·  Organization of internal and external meetings and events, as well as identification of locations, prospection, negotiation, etc.
·  Attendance during meetings: minutes, reports and collection of preparing documents and agendas.
·  Follow-up on billing.
·  Management of electronic filing database.
·  Printing, binding and lay-out of documents.
·  Compiling of to do-lists and vacation overviews.
·  Follow-up on the CRM-system.
·  Recording of registrations of seminars and follow-up on practicalities and invoices.
·  Handling incoming and outgoing mail

You try to make a difference to our organization by being flexible and by thinking out of the box!

 

Your profile

·  You have a first experience (1 to 2 years) as an Assistant or in admin support.
·  Fluency in Dutch, French and English.
·  Very good knowledge of Microsoft Office.
·  Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize).
·  Strong communication & interpersonal skills to perform successfully in a fast-paced and client-oriented environment.
·  Professional, dedicated & hardworking.
·  Proactive, able to take initiatives & flexible.
·  Stress-resistant (able to work towards deadlines efficiently).

Our offer

·  You will join a renowned, prestigious global organization
·  We provide extensive trainings, both on technical matters, as well on soft skills
·  You will ‘learn on the job’ from more experienced professionals in our team
·  We are proud of our flexible working arrangements, and we will support you to build a successful career and achieve a balanced lifestyle without sacrificing your personal priorities.