Entry Level Executive Assistant, Core Business Services - 12 month fixed term contract

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity

We are looking for an Entry Level Executive Assistant within the Core Business Services team in our Canberra office.

As an executive assistant, you’ll develop your skills by providing support services to some of Australia's largest organisations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected and you’ll be supported in developing the career path you choose.

Your key responsibilities:

·  Provide high level support to a small group of Partners and Executives
·  Organise and manage comprehensive diaries, travel and accommodation
·  Screening emails, responding and/or actioning as required
·  Prepare expense claims and timesheets on a weekly basis
·  Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
·  Prepare and revise documents including presentations, emails, reports, agendas and papers
·  Coordinate client events, internal and external, as required, both within Australia and across Asia Pacific.

Skills and attributes for success

To qualify for the role, you must have: 

·  Ability to quickly understand the PEDDs’ key clients and stakeholders, and be able to build lasting relationships with key client EAs in order to help facilitate the PEDDs’ goals, help secure time in client and lead partners’ calendars promptly, and help to prioritise PEDD time to priority stakeholders
·  Comprehensively and successfully manage busy diaries, including arranging meetings, organising team meetings and events, and travel and accommodation
·  Experience and confidence working with Partners, clients and other stakeholders
·  Excellent written and verbal communication skills
·  Exceptional time management and organisational skills
·  Strong rapport building and interpersonal skills
·  High level attention to detail and consistency of output
·  Actively support the Firm’s vision and strategies including embracing and promoting change
·  Ability to understand professional pressures and remain resilient under these circumstances

Ideally, you’ll also have to be:

·  Proactive self-starter who can work autonomously
·  Effective problem solver, even in the most challenging or difficult situations

What we offer

·  Success as defined by you : We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
·  Continuous learning : personalised career development including coaching, experiences andformal learning so you’ll develop the mindset and skills you’ll need to thrive in the future.
·  Diverse and inclusive culture : You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

At EY, you’ll be rewarded and recognised based on your performance and our comprehensivebenefits package can be tailored to your individual needs.

We hold a collective commitment to foster an environment where all differences are valued and respected, practices are equitable, and everyone experiences a sense of belonging. If you require any adjustments to the recruitment process in order to equitably participate, we encourage you to advise us at the time of application via contactrecruitment@au.ey.com or phone +61 3 8650 7788 (option 4).

We understand the importance of social distancing at this time so our recruitment and onboarding process may be managed virtually so we can continue to prioritise the safety and wellbeing of EY people, clients, guests and the broader public.  

The exceptional EY experience. It’s yours to build.

EY | Building a better working world

The preferred applicant will be subject to employment screening by EY or by their external third party provider. 

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EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. 

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. 

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.