BMC Canada- Proofreader

Job description

We are seeking an Executive Assistant to join our team. You’ll join our Enterprise Support Services (ESS) team and you will provide comprehensive, quality administrative and support services for all of our EY member firms. Our ESS professionals span a wide range of vital roles, from administrative support to facilities management, creative design, tax return processing, file management and emergency preparedness.

Your key responsibilities

The Executive Assistant provides full administrative support to a management team of client serving executives. This individual has the ability to demonstrate a standard of excellence, enjoys challenges, and is results-driven. The incumbent must also be highly motivated and demonstrate the ability to use his/her own initiative and manage time effectively.

• Document Preparation & Management: Formats and edits letters, memos, reports and presentations from draft stage to client-ready work. Uses independent judgment to compose general, non-technical business documents. Is privy to, and must protect, confidential materials. Follows an organized filing/document management process for electronic and paper documents.
• Financial Management Support: Has in-depth knowledge of, and performs tasks supporting the client engagement management process including, understanding of independence regulations, using appropriate tools to open client and engagement codes and ensures compliance of time and expense tracking/reporting.
• Billings: Assists partners and their engagement team with client billings by liaising with the financial management group to process Work in Process (WIP) system reports, tracking expenses, drafting and finalizing invoices, time transfers and relieving WIP
• Time and Calendar Management: Establishes a systematic method for self and others to track time commitments and the completion of tasks based on clients' preferences. Independently manages multiple calendars by scheduling appointments, anticipating needs, changes and rearranging meetings as appropriate.
• Meeting Coordination: Coordinates and makes arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel.).
• Travel Planning: Coordinates cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups.
• Client Relationship Management: Regularly meets with client serving executives to obtain a strong understanding of their needs. Develops and maintains relationships with internal and external clients to understand the business and client needs.
• Other duties as required
• Managing external events calendar
• Participating in coordination of internal/external events
• Managing the sponsorship and donation requests
• Updating various databases
• Other duties as required

Skills and attributes for success

• Proven ability to differentiate when to take action independently or to partner as a team
• Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
• Demonstrates sound judgment regarding confidential and sensitive matters

 

To qualify for the role you must have

• Minimum 3 years related experience in an administrative role/environment preferred
• Post-secondary education (preferred)
• Proficient in Word, Excel, PowerPoint, with an aptitude to learn standard firm software and other relevant applicants and technical/office equipment at an intermediate level
• General understanding of financial principles as it relates to the billing of chargeable time

Ideally, you’ll also have

 
• The ability to work independently in a fast-paced, dynamic team-oriented environment

What we look for

We are looking for candidates who are highly motivated, analytical, logical thinkers and have a very strong attention to detail. Being a strong team player is critical with the ability to adapt to changing requirements or deadlines.