Office Girl Job Details | ENGIE

Job description

Job Title:

Office Assistant

Department:

 

Reporting To:

 

Site:

ES-

 

Job Purpose:

To provide both clerical and administrative support to professionals, either as part of a team or individually.

Key Responsibilities:

·  To perform any other duties assigned or delegated by his/her immediate supervisor
·  Answers telephone, takes messages and answers inquiries within assigned scope of responsibility
·  Maintains attendance reports, leave records, trip records and logs
·  Maintain financial records and make basic math computations quickly and accurately
·  Perform clerical and administrative tasks quickly and accurately
·  Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point)
·  Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence
·  Maintains files and financial records
·  Performs other duties assigned.
·  Answering the phone and answering queries
·  Photocopying and printing
·  Complete and mail bills, contracts, policies, invoices, or checks
·  Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers

 

QHSE

·  Take reasonable care of your own health and safety and not to put other persons - fellow employees and members of the public - at risk by what you do or don't do in the course of your work;
·  Cooperate with any company efforts to improve health and safety at work;
·  Comply with any reasonable instruction given to you in the interest of health and safety.
·  Not to interfere with or misuse anything that's provided for your health, safety or welfare
·  Report any accidents, injuries or illnesses you may suffer as a result of doing your work, or any accidents, injuries or illnesses you become aware off that involves a fellow employee or member of the public at your place of work

Skills Required:

·  Strong organisational skills
·  Presentation skills and attention to detail;
·  The ability to plan your own work, work on your own initiative and meet deadlines;
·  The ability to manage pressure and conflicting demands and prioritise tasks and workload;
·  Oral and written communication skills;
·  Tact, discretion and respect for confidentiality;
·  A pleasant, confident telephone manner;
·  Teamwork;
·  Reliability and honesty;

Qualifications:

·  Higher Secondary School Certificate

Other Requirements:

·  Able to give accurate and detailed information to visitors
·  In-depth knowledge of typing correspondences, reports and other documents
·  Proven record of answering telephone, giving relevant information to callers and routing calls to appropriate individual
·  Demonstrated ability to schedule appointments and meetings
·  Thorough understanding of making copies of printed documents, and filing correspondences, reports and records
·  Quick at compiling and typing statistical reports and charts
·  Computer: Extremely proficient in Microsoft Office applications
·  Communication: Able to work and converse efficiently with all levels of colleagues, clients and other external contact

Scope and Limits of Authority:  

 

 

 

Employee

 

Manager

Name:

 

     

 

 

     

 

Date:

 

     

 

 

     

 

Signature:

 

     

 

 

     

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Business Unit:  GBU Energy Solutions

Division:  ESI AMEA - GCC & Pak - UAE

Legal Entity:  ENGIE Cofely Energy Services LLC

Contract Type:  Permanent

Job Type:  Full - Time

Professional Experience:  Skilled ( >3 experience <15 years)

Education Level:  High School Diploma/GED/A Levels