Business Support Coordinator- Administration x 4 Glasgow ML4 3NJ

Job description

“Come and be a part of an exciting adventure with ENGIE in Bellshill!

ENGIE are creating a helpdesk team in a brand-new, purpose-built office which will serve customers throughout Scotland, with the vision to continue growing in the coming years. We’re looking for people for our helpdesk and administration teams to join with us as we realise this vision.”

This helpdesk support service  will operate 24/7, there will be a   24-hour shift pattern rotating across 7 weeks. On offer will be  competitive salaries and benefits packages and the chance to join a new team in a new office providing great customer service and support to the ENGIE UK Healthcare  and Schools contracts.

 

Business Support Coordinator- Administration x 4 . These roles will report into the Administration Supervisor the location address is Avondale House Strathclyde Business Park , Phoenix Crescent,  Bellshill , ML4 3NJ

This  Business support Coordinator service will operate Mon- Fri 9am – 5pm with 30 mins break.. On offer will be competitive salaries and benefits and the chance to join a new team in a new office providing great customer service and support to the ENGIE UK Healthcare  and Schools contracts.  

The requirements of the role are:

 

Provide administration support within the Business Support Centre, including but not limited to:

·  HR administration, including: collation and recording of absence returns (both through tracker and updating SAP); processing of new starts, leavers and employee amendments and compilation of induction packs.
·  Payroll administration including overtime pre-approval tracking and overtime submissions.
·  Raising Purchase Orders on COUPA as required
·  Clearing of SAP and COUPA queries.
·  Running and distribution of scheduled reports from Business Intelligence, SAP and COUPA.
·  Assist with preparation of monthly Performance Reports for all Contracts
·  Contract Site access administration, including scheduling, obtaining the required documentation (Request for Access and Method Statement), raising required Purchase Order and tracking
·  Arranging travel and accommodation.
·  Book Training, internal and external and monitor training due dates.
·  Quality system administration including filing and archiving.
·  Arrange and attend meetings including production of minutes.
·  Maintain office supplies, including control and distribution of stationery, telephony and IT equipment and procurement via raising Purchase Orders on COUPA.
·  Reception and assisting with visitors.
·  Site deliveries, following procedures to ensure correct storage and receipting of goods on COUPA.
·  Collection and distribution of internal and external mail.
·  Upkeep of notice boards.
·  Other general administrative support as directed by local and Management team.
·  There will be the occasional requirement to provide cover for the Business Support Help desk team.  Training will be provided  for this role. For more information about ENGIE please visit:.http://www.engie.com/en/candidates-area/

We are looking for people who can

·  Proven experience in a professional environment.
·  Experience or understanding of Facilities Management on a PFI/PPP contract is desirable but not essential.
·  Enthusiasm, flexibility and team-working skills.
·  Ability to establish priorities, work independently, and proceed with objectives without supervision.
·  Ability to work well under pressure in a fast moving and challenging environment.
·  Excellent PC skills to include Outlook, Word, Excel and Power Point.
·  Proven written and verbal communication skills including a high level of accuracy and attention to detail.

Disclosure Scotland (or equivalent) at Basic level . (Engie will fund at verbal offer stage).

 

If your application is progressed the recruitment process for this role  will involve attendance at an assessment centre at the office location .This will involve the following activities:

Ice Breaker /Excel tests/Typing tests/Spelling and grammar tests/Team Exercise/Interview Questions  These assessments will be held in early March 2018.

For this role you must have evidence of right to work in the UK. There is no re-location package with this job role. ENGIE do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

This job advert is supported by the ENGIE Resourcing Team. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to ENGIE Managers.