Administration Officer (3 Month Fixed Term) – Qwest, Chester and Cheshire West

Job description

Qwest are recruiting for an Administration Officer to be based at Cheshire and Chester West Council, 58 Nicholas Street, Chester, CH1 2NP

This is a full time, fixed term contract for 3 months, working 37.5 hours per week, Monday to Friday 9.00am to 5.00pm and on offer will be a salary of £16,491 pro rata per annum.  This role will report into the Senior Administration Officer.

Qwest is committed to leading our sector in sustainability. Our employees have a collective responsibility to work in a sustainable and efficient manner helping to minimise our impact on the environment whilst contributing benefits for our clients, colleagues and the community

This role will carry out all administrative daily activities and will support the Senior Administrative Officer to ensure an efficient and effective service is delivered to the agreed deadlines.

The main duties and responsibilities are:

·  Be flexible, enthusiastic and willing to undertake operational tasks in various locations
·  Work closely with other team members and support tasks and projects to ensure deadlines are met
·  Monitor administrative systems and ensure that all records are maintained in a secure and accurate manner
·  Provide cover for reception services, greet and welcome visitors to the offices between 8:30am and 17:00pm
·  To build excellent working relationships with Cheshire West and Chester Council staff and partners
·  Provide excellent customer services to staff, visitors and the public
·  Ensure that the physical working environment is safe and secure 
·  Deal with queries and problems for customers on a daily basis
·  Deal with queries relating to invoices and orders
·  Receipt and safekeeping of confidential and sensitive information, post and parcels
·  Flexibility to cover various tasks across the service and at system, different locations

Qualifications and experience required:

·  Experience in the use of:
·  SAP
·  Coupa
·  Microsoft applications including Word and Excel
·  Knowledge of basic IT systems (incl Net2, IDPro, Stopford and cash receipting systems)
·  Reception/F2F experience
For more information about ENGIE please visit: http://www.engie.com/en/candidates-area/ 

To be successful in this role you must provide the following:

Minimum of 3 year history of employment (including information which can be verified for any gaps)
If you do not have 3 years previous employment, a professional reference must be provided (obtained from a Medical Practitioner, Officer of the Armed Forces, Teacher, Lecturer, Lawyer, Bank Manager, Civil Servant etc)

Proof of identity & eligibility to work in the UK which must include Photographic I.D - Passport or Driving Licence. 
Passport and all relevant work permits
or NI Number information / proof and full Birth certificate

If no legal photographic documentation is owned then a passport photo which has been signed and verified by any of the above professionals will be required. This needs to show their title, signature and contact details.

2 proofs of address from within the last 3 months (i.e. council tax bill, bank statement, utilities bills).

Any required qualifications or driving licence if required for the role.

For this role you must have evidence of right to work in the UK. There is no re-location package with this job role. ENGIE do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

This job advert is supported by the ENGIE Resourcing Team. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to ENGIE Managers.