Accounts Payable Apprentice

Job description

ENGIE is a leading energy and services company focused on three key activities: production and supply of energy, services and regeneration. Our 17,000 employees combine these capabilities for the benefit of individuals, businesses and communities throughout the UK & Ireland.

We enable customers to embrace a lower carbon, more efficient and increasingly digital world. Our customers benefit from our energy efficient and smart building solutions, the provision of effective and innovative services, the transformation of neighbourhoods through regeneration projects, and the supply of reliable, flexible and renewable energy.

ENGIE improves lives through better living and working environments. We help to balance performance with responsibility, enabling progress in a harmonious way.

Globally, the ENGIE Group employs 160,000 people worldwide and achieved revenues of €60.6 billion in 2018.

ENGIE are recruiting for a Accounts Payable Apprentice to be based at the SSC,  Quorum Business Park Newcastle, NE12 8EW. This is a 15 month apprenticeship, full-time role working 37.5 hours per week. On offer is a salary of £8,970 per annum.

About ENGIE SSC:

Our Shared Service Centre is based on Quorum Business Park, Newcastle, NE12 8EX where we provide support to the wider ENGIE UK business, the SSC is a rapidly growing shared service centre currently employing approximately 300 talented individuals who are given great opportunities to grow their careers.

We are looking for enthusiastic candidates who would like to join our Transactional Services Business Admin scheme, which for the right candidate could lead to a permanent position.

General Overview:  

Working towards a Level 3 Business Administrator Qualification, whilst gaining practical work experience over a period of 13 – 15 months. Experience will be gained with the Purchase to Pay and Order to Cash functions.

Online Course work and work-based assessments in conjunction with QA Apprenticeships.

Key Responsibilities:

Purchase to Pay

· 
Assist in registering, scanning, processing and storing of inbound documents received by the team 

· 
Invoice processing including logging, input, invoice matching to POs, workflow creation, reviewing pending invoices, upload of invoice data and inputting urgent documents 

· 
Management of other documentation 

· 
Deliver compliance 

· 
Comply with finance processes, controls and regulatory framework – always.  Ensure areas which could potentially adversely affect the business are expediently highlighted to management 

· 
Resolve internal/external queries including printing e-mail attachments, handle routine calls to completion, first level email/CRM query resolution and CRM management of all queries involving the hold and chase team for resolution of complex queries

· 
Managing outstanding, aged items

· 
Perform supplier statement reconciliations

· 
Reconciliations and period end close activities

Order to Cash 

· 
Deliver an effective and efficient Order to Cash process

· 
Set up of customer accounts including credit checking process

· 
Maintain an up to date billing system

· 
Prepare all invoices and credit notes and providing relevant supporting documetnation as required

· 
Operate the customer statement process

· 
Carry out credit limit reviews and monitor

· 
Credit control

· 
Cash receipting and allocation

· 
Daily investigation into unapplied/unidentified cash receipts

· 
Respond to and resolve queries proactively

· 
Managing aged debtor balance and reviewing aged balances for write off

· 
Provide exceptional customer service to internal and external customers

· 
Comply with finance processes, controls and regulatory framework

· 
Identify opportunities for process improvements

· 
Deal with a high number of queries (telephone and written)

Qualifications or Required Experience: 

·  Ideally have achieved or expected to achieve 3 x GCSE (or equivalent) at grades A – C in any subject & GCSE Maths and English (or equivalent) at Grade D or above.

If you can answer yes to any of the questions below then this is the opportunity for you...

Essential Skills and Knowledge:
·  Do you have good interpersonal and communication skills and the ability to express solutions and ideas?
·  How are your administration skills? Can you use email, word and spreadsheets?
·  Do you have a keen eye for detail? 
·  How’s your ability to explain routine tasks to others as directed? Can you listen and follow instructions?
·  Do you work well on your own and able to prioritise your workload? Are you good at planning and have good organisational skills? Can you remain calm under pressure?
·  Do you have a logical approach to problem solving?
·  Are you a good team player?
·  Are you able to provide high standards of customer service?

Essential Disposition:

·  Are you motivated, enthusiastic and dedicated to achieving results and high standards? 
·  Do you have the ability to work consistently in an enthusiastic and professional manner?
·  Can you work as part of a team or to work unsupervised as required?

Closing Date: 8.11.2019

For more information about ENGIE, please visit:

http://www.engie.com/en/candidates-area/

For this role, you must have evidence of the right to work in the UK. There is no re-location package with this job role. ENGIE do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

The ENGIE Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to ENGIE Managers.

If you are a disabled applicant and meet the minimum outlined in the job description, you will be given the opportunity to demonstrate your abilities at interview.

Additional Information
·  Posting Date: Oct 8, 2019