Mailroom Printer and Inserter Operator

Job description

·  Job Description:

Job Overview:

Mailroom Printer and Inserter Operators are an integral part of the closed book of business, performing various tasks and responsibilities such as sorting and documenting incoming and outgoing mail, ensuring mail is delivered to correct owners, and the operation of various metering, printing and sorting mailroom equipment.

Primary Responsibilities and Duties:
•Receiving, opening and sorting large volumes of mail by post office box/location and then distributing to specific departments and individuals they are addressed to

•Receiving, opening and distributing accountable mail (street addressed and special deliveries)

•Properly document all mail items in appropriate tracking logs as they arrive and before sending them out to the receivers, recording of all incoming and outgoing special delivery mail

•In some cases, will move mail to the location of the receivers and place the packages into their designated area

•Preparing all outgoing mail. Sealing, weighing, and attaching correct postage to outgoing mail. This includes special mailing jobs, including insert and meter functions

•Prepare and packages and create overnight labels via FedEx

•Deliver all mail to dock for pickup by couriers/carriers

•Operating large production printers and inserting equipment

•Monitoring that there is adequate postage available, and if not, alerting management to order more to ensure work flow is uninterrupted

•Perform appropriate maintenance and resolve minor issues on equipment. Alert management timely of any major issues or breakdown of equipment

•Complete 2 mail runs at designated times to other business units to collect outgoing mail and deliver inner-office documents

•Collect hand fold jobs from the On Demand area throughout the day, meter and seal for mailing

Secondary Responsibilities:
•Keep printers filled with paper
•Print New Business policies for delivery to the teams responsible for assembling
•Remove print from the ON-demand printers timely
•Perform print jobs for Call Center and Document Management such as training manuals and barcode pages as assigned
•Receive and distribute supplies (paper, envelopes, toner, etc.)
•Break down all cardboard boxes
•Other duties as assigned

Qualifications:
•High school education or equivalent

•Previous experience operating Neopost and Pitney Bowes inserting equipment is preferred,but not required

•Ability to communicate effectively with all levels, including peers, various departments, and leadership team

•Ability to perform work either by using his/her hands or by using advanced mail sorting tools as applicable

•Ability to multitask, take on various tasks at the same time to completion without errors

•Ability to work under pressure and meet deadlines

•Data entry skills

•Strong organizational and time management skills, ability to manage your time throughout the day and promote efficiency improvements

•Excellent attendance is a necessity

•Ability to lift 50lbs