Executive Assistant - Deutsche Post Dhl - GERMANY

Job description

Ref: req34056

Position: Executive Assistant
Location: Bonn
Job Type: Permanent (Full-Time)
Closing Date for Applications: 19th December 2016

For Germany this posting is in alignment with the DHL Supply Chain Management GmbH

In this role you will be responsible for providing effective, efficient and proactive secretarial and administrative support to two executives in the Global Supply Chain team.

What are you accountable for achieving as Executive PA?

Diary management (incl. scheduling meetings, conference calls & video conferencing - taking world time zones into consideration)
Making travel arrangements and preparing itineraries (incl. flights, airport transfers, hotel reservations and visas)
Preparation, approval and submission of travel expense claim forms
Develop successful working relationships with Executive peers and their PA’s along with internal and external contacts as required
Minute taking (e.g. of management team meetings) and circulation as appropriate
Follow up on outstanding issues on their behalf and preparation and/or collation of ad-hoc documents
Supporting visitors to the office
Organization of off-site events e.g. conferences and team events
Coordinate administration for legal entity DHL Supply Chain Management GmbH
General administrative assistance as required (e.g. team holiday approvals, ordering of equipment, handling of correspondence, updates to MyNet webpage etc.)

What will you need as a successful Executive PA?

Excellent oral and written English required
German oral and written preferred
Strong communication skills at all levels
Excellent knowledge of Microsoft Office Suite, especially MS Outlook
Excellent organizational skills
Accurate with high attention to detail
Record of reliability
Proven time management skills
Proactive, especially with regard to diary management and travel itineraries.
Ability to work well under pressure
Team player with ability to work on own initiative in multinational teams
Pleasant, helpful attitude with a willingness to take on key tasks