Administration Assistant

Job description

Ref: req40010

Position: Administration Assistant – Capital Trading

Location: Leeds

Customer: NHS SC

Contract Type: 12 Month Fixed Term Contract (Full-Time)

Closing Date for Applications: 15th May 2017

As an Administration Assistant y ou will be responsible for ensuring thatyou support the Buying Team in the Medical Devices portfolio in providing administration support in the day to day management and reporting of a number of Framework Agreements. This role will provide stretch and exposure within a busy, public sector focussed environment. NHS Supply Chain provide patient-focussed healthcare products and supply chain services to the UK's National Health Service

Key Responsibilities in this role will include:

To support the Assistant Buyers and Buyer in the day to day management of customer projects for the purchase of a range of equipment

To manage the receipt of customer purchase orders and liaise with other teams within the business to ensure all sales information is kept updated through the year

To manage the sales and reconciliation process with the Framework suppliers

To create and issue various supplier and customer sales reports in relation to the Framework Agreements in the portfolio

To deliver all activities as per the operating procedures in place

Strong organisational skills, with the ability to manage a variety of activities simultaneously against tight deadlines

Able to work in a pressured environment and to exacting standards

Keen to develop new business opportunities by promoting the capital trading offering to customers who are not aware of the service offered

To work within current KPI's in terms of service delivery to both customers and suppliers

To support the wider team should an opportunity arise

Support the delivery of savings to NHS SC customers

Work closely with the wider team to ensure consistency and best practice

Be an active member of the Procurement team, supporting teamwork and joint learning and development initiatives

Assist in maintaining own and others' Health, Safety and Security

Promote and behave in a way consistent with the Organisation's Vision and Values

Develop own knowledge and skills and provide information to others to help their development e.g. Category or market area

Desired profile

Key skills and experience in this role will include:

Interpersonal skills to build strong relations with key stakeholders

An eye for detail and the ability to adhere to standard operating procedures

To be driven by the need to provide excellent customer service at all times

MS Office skills - including advanced Excel (pivots, vlook-ups and macros) would be advantageous

Enthusiastic and organised

Result-oriented, problem solving, decision and execution focused

Builds and maintains effective relationships

Collaborates internally to provide exceptional customer service

What will you get in return?

As a part of a growing DHL population you will receive access to a variety of our excellent benefitswhich could include; 25 days holiday, pension scheme, medical cover, childcare vouchers, retail discounts, flexible working, training, development and secondments opportunities and MANY MORE.

What you'll need to do next?

If you have a proven track record of achievement to match the requirements for this role and you are looking for your next career move, simply apply online ensuring that a full up to date CV is attached with your application.

We will ensure that all our resourcing activities are fair, transparent and consistent across the UK. We want to ensure that the candidate experience is of the highest professional standard.



The Company is committed to providing equality of opportunity for all employees. Furthermore we aim to ensure our workplaces are free from discrimination and that not only employees but also our potential future employees are treated fairly and with dignity and respect. We will ensure that equality of opportunity maintains a high profile in our organisation.