Operational Procurement Specialist (GBS)

Job description

Job Description

The Operational Procurement Specialist provides support for purchase requisition review / approval, sourcing support (request for quotation, documentation development and review per policy) & purchase order placement for both non­catalog and non coded materials and services. The Purchasing Buyer also manages purchase order revisions, secures purchase order acknowledgement from vendors, purchase order follow up, invoice / goods receipt verification and provides supply issue resolution support (as needed).

• Ensure that all SAP purchase requisitions (catalog or non catalog based requisitions/shopping carts) are sourced and converted into Purchase orders based on existing Continental Corporate Purchasing Policy and agreed service level agreement with the market being supported Communication / negotiation with suppliers
• Operational buying up to 5,000 € / 10.000 €
• Create, change and release purchase orders on the basis of approved purchase requisitions (BANF) in accordance with Conti Regulations
• PR Clarification with Internal Customer (demand, supplier, delivery date,…) in accordance with conti regulations
• Clarification with Strategic Procurement (supplier, pricing, conditions; in case agreement is unavaila­ble/invalid)
• Clarification with 3rd parties/supplier (goods availability, documents, import, complaints, …)
• Process order confirmations
• Monitor supplier timeliness and conduct dunning
• Supports blocked invoice resolution to facilitate invoice and payment processing with requestor / suppliers
• Monitor and enforce Continental Corporate Purchasing policies by obtaining relevant approvals and documentations (including documentation of policy exceptions)
• Claims management
• Documents Handling & Archiving
▪ Spend report, delivery performance reporting as required by market/plant being supported.
• Reporting for procurement operations process (KPI, efficiency, compliance, spend, etc.)
▪ Identify process improvement (should be Continuous Improvement) in procure to pay process that can increase efficiency and productivity on tasks being performed.
• Be proactive and innovative with ideas to improve service / deliverables to the client
• Share ideas, learn from each other and discuss problems to develop solutions
• Support and provide input to Manager and / or teamlead and support in developing services and systems as required
▪ Review and update related Purchasing working instruction documentation as assigned ▪ Execute procurement activities according to Continental Procurement policies and methodologies
▪Responsible for delivering on personal Service Level Agreements, output performance metrics, related Key Performance Indicators, goals, and stated expectations
• Recognize and communicate potential issues to the Manager and / or teamlead as appropriate
• Handling client queries and escalations, ensuring feedback to client queries within agreed turnaround time
• Respond to client queries in a service oriented way (e.g., polite, friendly)

What we offer

Multicultural work environment
Competitive Salaries& Benefits
Professional Development Opportunities

Desired profile

Job Requirements

Bachelor degree in Business or Engineering
▪ Preferably a CPM or CPIM
▪ 2+ years of work experience in purchasing and tactical sourcing of indirect / non production materials or services
▪ cross functional experience in other supply chain functions
▪ experience in process improvement activities ▪ experience in shared services or Business Process Outsourcing organization is a plus
▪ SAP knowledge or any Procurement ERP System related work experience;
▪ At least 1 year project management experience
▪ Proficiency in Microsoft Office
▪ Experience in working with international teams
▪ Understanding of different cultures
• Good communication skills, both written and verbal
• Sourcing and negotiation skills
• Problem solving and decision making tools and techniques
• Lean manufacturing principles, six sigma, value engineering