Paralegal, UK Legal Team

Job description

We are currently seeking a Paralegal to join our UK Legal Team; this role is a 12-month fixed term contract , which may become permanent.

Based at our Croydon office (you will also spend time at our head office in Mayfair). You will play a key role in supporting and assisting a busy generalist in-house legal team across all areas of the business, with a strong focus on compliance and data protection and tech and innovation too.

What you’ll do

Supporting a small legal team of three, you will have a wide range of responsibilities which will include:

Legal & Regulatory Support:

·  Assisting with drafting legal documents, policies, procedures and correspondence
·  Preparing legal research and presenting findings
·  Preparing template contracts, NDAs and data addendums (potential for wider scope here depending upon experience)
·  Reviewing contracts, including documenting key contractual clauses and summarising key legal risks
·  Assisting with compliance work, including audits, arranging training (including managing e-learning tool) of the business
·  Management of product notifications to the new UK Cosmetics Portal
·  Membership of Global Legal Team Support Staff Group

Administrative:

·  Act as the key coordinator for the Legal Team (preparation of presentations (including PowerPoint), minutes, spreadsheets and reports as well as management and organisation of filing)
·  Help implement and automate team policies and processes
·  Administrator for team tools:  document management and data privacy management systems (including facilitating electronic signatures and filing all contracts within the legal document management system)
·  Project managing the distribution of new legal policies and attendance by the business of Legal training
·  Management of new company secretarial tool (Diligent)
·  Co-ordination of local insurance renewals
·  Assist with budget management, accounting and invoicing

Leveraging your unique experiences, Chanel will enable you to develop

·  Legal research and knowledge skills, particularly in the areas of compliance and data protection
·  File management and legal software expertise
·  Project management and organisational skills

Skills required

·  Have at least 3 years’ experience in a paralegal position at a law firm or in-house
·  Data Protection and compliance experience preferred but not essential
·  Have excellent written and verbal communication skills
·  Be tech-savvy; have excellent knowledge of Microsoft Office (0365 Word, PowerPoint, Excel, SharePoint, Teams) and be keen to learn the use of new tools.
·  Knowledge of legal tech tools preferred but not essential.

You are energised by

·  Working in a highly collaborative environment
·  Understanding processes and implementing efficient solutions
·  Getting the job done
·  Prioritising under pressure & managing multiple deadlines
·  Project management

What you can bring to the team

·  Energy, enthusiasm and a drive to do things in the best way (including finding and implementing new processes to increase efficiency)
·  Process-driven and pragmatic approach to support the business
·  Organisation, project management and prioritisation skills
·  Can-do attitude, excellent work ethic and a problem-solving mindset whilst remaining a team player
·  Excellent attention to detail