Operations Coordinator - Abu Dhabi

Job description

Part-time basis with 6-months fixed contract.

Position based in Watches & Fine Jewelry Boutique in Galleria Mall, Abu Dhabi.

CONTEXT & ENVIRONMENT

As the Watches & Fine Jewelry Operations Coordinator, you will be responsible for the boutique stock management and logistics - inventory control, shipment coordination, reporting, and quality control - while also handling administrative tasks - permits, scheduling and supplier coordination - ensuring efficient operations in line with CHANEL's standards and procedures.

KEY PARTNERS: 

Reporting to the Watches & Fine Jewelry Sales Manager, the Operations Coordinator has several key partners:

Internally: Sales Assistants, Fashion Operations Manager, WFJ Business Development, Administration and Operation.

Externally: WFJ Boutiques in UAE, suppliers and vendors.

IN THIS METIER, WE ARE ENERGISED BY: 

Stock Management: 

·  Manage the stock flow within the boutique (deliveries, transfers, special orders, stock rebalancing, reserved products).
·  Coordinate WFJ logistics with Brinks, including high-value shipments and validation.
·  Plan rolling inventories in compliance with the House’s strategy and events.
·  Analyze inventory results and follow up on subsequent processes.
·  Share stock inventory report to finance on monthly basis.
·  Conduct stock quality control and report and coordinate pieces in aftersales care.
·  Manage PLV and aftersales care tools stock inventory (boxes, bags, ribbons, aftersales tools).

Administration:

·  Coordinate ordering of boutique supplies and reception of invoices in Coupa.
·  Processing and application of police and mall permits.
·  Prepare and maintain the monthly schedule in My Schedule App, including planning and managing team leaves.
·  Coordinate new joiner arrivals and support induction preparation.
·  Act as the main point of contact for maintenance and facility-related matters, liaising with the Store Planning team.

Boutique Operations:

·  Managing the safe and back of house organization in line with CHANEL's standards.
·  Ensure that all procedures are respected and followed.
·  Propose and implement proactively new procedures if needed.
·  Follow best practices and process in the interest of the boutique efficiency.

KEY COMPETENCIES & REQUIREMENTS:

·  You have excellent organizational and planning skills, with strong analytics skills.
·  You are proficient in using computer systems and digital tools.
·  Your ability to react quickly together with your excellent interpersonal skills will be real assets to succeed in this position.
·  Excellent spoken and written English skills is requested.