Office Assistant

Job description

Job Mission:

·  The Office Assistant is responsible to provide delivery service, arrange cleaning and housekeeping service for RSOs, supplies inventory control, communicate with various stakeholders in completing the tasks.

Key Responsibilities:

·  Assist in various in-house functions and activities including meeting room set up, refreshment arrangements and other equipment / facilities preparation.
·  Monitor the progress/quality of works performed by vendors and contractors.
·  Oversee scheduled cleaning program timetable, which may include in-person assistance after office hours or on weekends.
·  Responsible for daily delivery of document, cheques and other goods between offices and boutiques, collecting, sorting and distributing mail/documents/packages as assigned.
·  Assist receptionist to deliver post, messages, documents within the office as designated.
·  Franking of letters and maintain postage record 
·  Assist in handling procurement and stock control of office supplies, stationery, and printing matters for all offices in Hong Kong and follow up on delivery arrangement.
·  Assist in general administration such as data input, visitor registration, fixed assets record, stock record etc.
·  Provides information to supervisors and co-workers by telephone, in written form, e-mail, or in person, in a professional and timely manner.
·  Provide clerical, administrative support and ad-hoc duties as assigned.

Role Specifications: 

·  Punctual
·  Accurateness in sorting and distributing of document to various departments
·  Complete tasks within timeline

Academic / Professional Qualifications

·  F.5 or above
·  English literacy

Work Experience

·  Minimum of 3 years' experience in similar role.
·  Previous experience in an international environment will be an advantage.

Required Competencies

·  Ability to describe detailed problems with brevity and accuracy.
·  Encourages and builds mutual trust, respect, and cooperation among team members.
·  Has a team-oriented approach but is able to work autonomously.
·  Well organised, detail oriented, responsible and proactive.
·  Strong problem-solving and multi-tasking skills.
·  Self-starter who can operate independently and communicate effectively with various parties.
·  Self-motivated and able to work under pressure.
·  Establishes and maintains open, collaborative relationships with employees.
·  Utilises interpersonal and communication skills and demonstrates honesty/integrity.
·  Proficient in MS Office programmes.
·  Willingness to work flexible hours as the business requires.

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.