Finance & Operations Business Partner, Fondation Chanel

Job description

Finance and Operations Business Partner, Fondation CHANEL Americas

At CHANEL, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity, and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience, and potential you could bring to Fondation CHANEL.

About Fondation CHANEL:

Created in 2011, Fondation CHANEL (the “Fondation”) is a corporate foundation aiming for women and girls to be free to shape their own destiny. It works in partnership with nonprofit organisations, international organisations, alliances, academic and research institutions, social businesses and other charitable funds and foundations to address the overlapping discriminations women and girls experience, and advance gender equality.

The Fondation is guided by a set of core values which lie at the heart of the way in which it carries out its work, both internally and externally with its grantee partners: act with humility, hold trust, learn in collaboration, think holistically and nurture lasting change.

Fondation CHANEL is committed to diversity, equity, and inclusion and to building a collaborative work environment where each individual can perform at their best and feel fulfilled and confident in their work.

The Finance and Operations team at Fondation CHANEL supports and enables all areas of the Fondation’s global and regional financial management and operations including accounting, payment processing, planning, budgeting and forecasting, financial controls, management reporting and analysis, statutory reporting, internal and external audit, tax, treasury management, systems development, policies and procedures, risk management, safeguarding, frameworks for impact monitoring and learning to enhance organizational effectiveness.

About the role:

The Finance and Operations Business Partner (FOBP) is a highly influential role supporting the strategic and operational effectiveness of Fondation CHANEL’s work across the Americas and the Caribbean, driving operational excellence, building resilience in systems and processes, and serving as a trusted advisor to programme and leadership teams.

The role will serve as a dedicated partner to Fondation CHANEL’s regional programmatic teams based in New York and Mexico. They will both support and enable their programmatic colleagues by contributing financial acumen, analytical skills, risk management insight and professional advice to the development and management of the grant making portfolio, operational and programmatic budgets and compliance with local regulations and Fondation CHANEL global policies and procedures.

They lead the the smooth operation of internal financial and operational processes for their internal stakeholders (for example, ensuring payments to suppliers and grantee partners are paid on time, budgets and reforecasts are submitted on time, grant documentation is provided in line with agreed timetables, etc.) and support the Managing Director (Fondation CHANEL Americas) in carrying out their risk management, budgeting and planning responsibilities by providing relevant financial and risk analyses to guide evidence based decision-making. They will also work collaboratively with the finance and operations teams at the London headquarters and other regional offices to design and embed high-quality systems, policies and procedures which are suitable for a global Foundation and suitably adapted for the local context if necessary.

The ideal candidate will be a proactive, service-oriented financial and operations professional with the ability to multi-task and manage change while maintaining high analytical proficiency and integrity while demonstrating a real passion for the mission of the Fondation.

What impact you can create at Fondation CHANEL:

Programmatic Support

Provide financial and operational expertise and insights to the regional programmatic teams throughout the grant lifecycle from grant prospection, throughout the term of the grant and to the renewal or end of the grant agreement. Support teams as necessary with the preparation of regional and global portfolio analyses for stakeholders.

Regional Financial and Operational Management

Work with the Managing Director (Fondation CHANEL Americas), programmatic teams and central team to support the region’s financial and operational requirements including:

·  Strategic financial support (budgeting and reforecasting, compliance with statutory and regulatory filing requirements, insightful financial analyses and risk analyses)
·  Regional liaison and international collaboration (connection between central finance and operations functions and the regional team, facilitating effective two-way communication to enhance efficiency and effectiveness)
·  Systems and processes (ensure the accuracy, completeness, and timeliness of data in all relevant systems, including the global ERP and support the implementation of new systems or processes)

What you will bring to the team:

·  Significant experience in a finance/accounting role within a US registered 501(c)(3), with experience of preparing and successfully completing relevant federal and state filings, together with a recognised accountancy qualification
·  Direct experience of programmatic support within an international organisation is strongly desirable
·  Experience or knowledge of the civil society ecosystem.
·  Interest in Fondation CHANEL’s mission and vision
·  Self-motivated with the ability to plan, manage and prioritise their own varied workload and take responsibility for dealing with issues through to resolution
·  Demonstrated analytical and problem-solving skills with high attention to quality and detail
·  Experience implementing or optimising finance processes and operational systems to drive efficiency and scalability
·  Proven ability to navigate and ensure compliance across complex regulatory and operating environments
·  Ability to build capacity and confidence in non-financial colleagues on financial processes and risk
·  Strong understanding of financial statements, budget analysis and financial forecasting and planning
·  A service-oriented mindset in addition to being proactive and values driven, always guided by the Fondation’s mission and strategy
·  Excellent and adaptable communication, presentation, and relationship-building skills with internal and external stakeholders across varied levels of seniority and financial expertise
·  Ability to read, grasp, and synthesize grantee proposals and narrative and financial reports efficiently
·  Ability to challenge and influence respectfully
·  Ability to operate effectively in a matrix management structure
·  A willingness to learn and model trust-based philanthropy and feminist funding principles
·  Deep integrity, the ability to act always with discretion, and adherence to Fondation CHANEL’s core values

Position Logistics:

·  Fluent business English with Spanish highly advantageous in both written and verbal communication. Knowledge of other languages relevant to the region would be an advantage
·  Opportunity to apply your analytical skills and financial acumen in the service of equity for women and girls globally
·  Collaboration with a dynamic, collaborative, and forward-thinking Fondation team
·  Leadership experience serving as the key financial and operations business partner providing comprehensive financial, compliance, risk and systems support to your region(s)
·  The opportunity to immerse yourself in the Fondation during a period of exciting evolution and growth and help test and improve new ways of working

Compensation:

The anticipated base salary range for this position is $87,500 through $130,000. Base salary is one component of the total compensation for this position. Other components [may/will] include additional compensation, benefits and perks.

Benefits and Perks:

·  Flexibility (flexible time and hybrid work options)
·  Wellbeing resources include dedicated paid time off for wellbeing (2-week August Office Closure and Wellbeing Days in Retail) and a Wellbeing fund
·  Family and care giving benefits (inclusive of parental leave, fertility support, MilkStork, and Care.com Membership)
·  Generous paid time off policies to include vacation, holiday, sick and volunteer days
·  401K, pension and other incentives
·  Robust healthcare offerings; medical, dental, vision, MDLIVE (virtual care), One Medical, Flexible Spending Accounts (Health Care & Dependent Care), Health Savings Account and Employee Assistance Program
·  Life insurance, Accidental Death & Dismemberment, Short Term Disability, Long Term Disability, Health Advocate, International Business Travel Accident & Medical, and Commuter Transit & Parking

Additional Information:

CHANEL is a private company whose values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work. We offer a unique work environment where individuals are encouraged to better understand the brand, the business, and motivations, so that together we can unlock the possibilities of growth. This is reflected in:

Diversity and Inclusion:

·  At CHANEL, we are intentional in promoting Diversity & Inclusion. We foster respect, empathy and dignity for all.  We believe strongly that the diversity of our people across the full spectrum of human differences is essential to our organization and the connections we have with each other and our clients
·  We offer Employee Resource Groups in the US that are voluntary, open to all, employee-led groups formed around a shared identity or lived experience, whose aim is to foster a diverse, inclusive, and equitable community aligned with the values and missions of the communities they support

CHANEL Community:

·  CHANEL Community empowers our employees to channel their passions, talents and sense of purpose to contribute to and learn from our communities
·  Employees are encouraged to take time off annually to volunteer through CHANEL Community. CHANEL also matches employee donations to select charitable organizations

Sustainability:

·  CHANEL Mission 1.5° is our climate action plan. It is focused on transforming the business in line with the ambitions of the Paris Agreement on climate change to limit the average global mean temperature increase to 1.5 degrees Celsius above preindustrial levels
·  Employees are encouraged to contribute to our US Sustainability efforts at the corporate level and within the divisions, through organized taskforces and initiatives

Arts and Culture:

·  We are committed to extending our legacy of cultural engagement. Global support includes the CHANEL Culture Fund, which supports a select group of leading art culture institutions across the globe, and the CHANEL Next Prize for the next generation of creative talent.  US support currently includes Annual sponsorship of the MoMA film program, Tribeca Film Festival programs and Through Her Lens, Support of the Academy Gold Fellowship for Women and Sponsorship of the BAAND Together Dance Festival at Lincoln Center

Fondation CHANEL:  

·  Since 2011, Fondation CHANEL’s mission is for women and girls to be free to shape their own destiny.  Through multi-year partnerships with financial and technical support, Fondation CHANEL is committed to improving the safety and autonomy of women and adolescent girls around the world, impacting over a million women and girls in its first 10 years  
·  For more information, please navigate to the Fondation CHANEL website here   

Career and Leadership Development:

·  We have dedicated in-house teams focused on supporting the onboarding of employees, developing leadership skills via custom programs like Imagine CHANEL People, Heart of Leadership and group and individual coaching, and blended online and live classes offered on our Bloom platform and by skilled trainers, such as Shape Your Career, to develop career building skills

*CHANEL, Inc. benefits and perks are dependent on eligibility and subject to modification by CHANEL at any time.