PMO Project Administrator

Job description

Job Description

PMO Project Administrator

Position Description
CGI Federal has an immediate need for a Project Administrator. This is an exciting full-time opportunity to work in a fast-paced team environment supporting one of the largest organizations for the US Federal Government. We take an innovative and collaborative approach to supporting our client, working in an agile environment using emerging technologies. You will be interacting with a dynamic team of people, with opportunities to learn and grow as you help deliver the overall solution to our client.

Your future duties and responsibilities
CGI is seeking a Project Administrator to be a part of a large, geographically disperse project team. This is a mid-level administrative position based in Fairfax, VA.
Responsibilities will include but are not limited to:
- Attending key meetings and capturing minutes and issues.
- Assistance in the preparation and facilitation of team meetings and workshops
- Maintenance and Administration of project documentation and document repositories (MS Sharepoint including access controls and monitoring compliance with structure and use of shared document repositories.
- Administrative support for various member management functions including:
o Maintenance of org charts and team contact lists
o On-boarding of new team members including space assignments, ID request forms, asset assignments, access requests, and team distribution list management.
o Coordination of team social events.
o Coordination of rewards and recognition programs
o Coordinating the Project team calendar, vacation, and out of office/meeting schedules.
o Reconciliation of the project team’s timesheets to ensure accurate time recording
o Monitoring of compliance of the project team to various administrative processes including timesheets, expense report submission, mandatory trainings, completion of performance reviews, etc.
- Support for travel related needs for key members of the CGI project team including expense report submission and tracking. (Familiarity with Federal Travel Regulations is a plus.)
- Meeting coordination and scheduling and support for team in reserving conference rooms, distributing recurring meeting invites, printing copies, etc.
- Coordination of administrative activities relating to sub-contractor management in coordination with the CGI contracts group and accounts payable.
- Perform special projects and respond to complex, non-routine data requests and provide Ad-hoc support to key members of the CGI project team
- Create and maintain reports and dashboards that support project transparency
- BA/Testing work and Ad-hoc support to project execution team in crunch times.

Required qualifications to be successful in this role
• Must have at least 1 years experience working in an administrative role for a PMO team
• Excellent verbal/written communication and interpersonal skills and must be outgoing and proactive in order to accomplish tasks
• Experience with Microsoft Office applications (Word, PowerPoint)
• Experience using project management tools including Excel, Project, Visio and Access.
• Knowledge of MS SharePoint and facilitating, improving, and ensuring compliance with its defined project uses.
• Analytical skills and ability to interpret data
• Flexibility, ability to multitask and handle a fast paced work environment
• Ability to support project team members across a diverse geography (anywhere from 3 to 30 concurrent locations).
• Ability to effectively communicate and interact with all levels of the CGI, subcontractor, and customer organization.
• Attention to detail
• Due to the nature of this government contract, US Citizenship is required

Build your career with us.

It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change—supporting our clients’ digital journeys and offering our professionals exciting career opportunities.

At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.

Be part of building one of the largest independent technology and business services firms in the world.

Learn more about CGI at www.cgi.com .

No unsolicited agency referrals please.

CGI is an equal opportunity employer.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned .

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.

Skills

Reference

618916