Annuity Administrator

Job description

Job Purpose and Summary

Opportunity for an Annuity Administrator to join Canon Europe Ltd's (CEL) legal department to manage the monthly annuity payments using various agents to ensure timely payment.

Responsibilities and Tasks

· Receiving and checking invoices from our local European agents, creating a combined spreadsheet for all cases ready for uploading to the records management system
· Checking payment receipts and non-payment receipts from our local agents in Europe. Creating combined spreadsheets for all cases ready for uploading to the records management system
· Receiving and checking abandon instructions from Canon INC (CINC), informing our local European agents of those instructions in order to stop the payment of the renewal to save costs. Receiving confirmation of abandonment instructions from European agents and create combined spreadsheets ready for uploading to the records management system
· Updating official fee and our local agent’s tariff and informing CINC of those changes
· Managing local European agents to ensure that they are meeting the internal deadlines set by CEL to ensure timely payments and reporting to CINC
· Ensuring European agent invoices are correctly issued and are timely paid
· Managing and renewing GB Patent and Design annuities directly with the UK Patent Office.
· Responsible for processing of validation instructions from various agents. Adding cases to the records management system, registering CEL at the UK Patent Office, timely payment of the renewal directly to the UK Patent Office
· Arranging funds on a monthly basis to top up the UK Deposit Account to ensure enough funds are available for payment of renewals and new GB filings
· Liaising with CINC, Local European Agents, CEL departments. Dealing with queries from all aspects, discussing tariff increases, detailing updated procedures, guiding new local agents through the complex annuity process. Incorporating new processes and procedures where necessary when instructed by CEL/CINC. Management of the annuities inbox.

Competencies

• Intermediate level user of Microsoft Office products
• Good process, organisation and document management awareness
• Attention to detail
• Professional and service minded approach
• Pan European multi cultural sensitivity

Further Information

Location: Stockley Park, Uxbridge, Middlesex

Closing Date: - please apply as soon as possible

Canon Benefits:

• Annual 10% Bonus scheme
• Pension scheme
• Private Medical Insurance
• Long service awards
• Enhanced maternity pay
• Enhanced company sick pay
• Long Term Group Disability Cover
• 25 days holidays per year
• Staff Purchase Scheme
• Subsidised restaurant
• Subsidised Dry Cleaning
• Ride to Work scheme
• Employee Assistance Programme
• Flexible Working Policy

No Agencies Please

Passionate about imaging, passionate about you Wherever your journey at Canon begins, there are plenty of ways you can develop your career. For some people, it can mean taking advantage of our network across Europe, the Middle East and Africa. For most, it involves taking every single opportunity to drive yourself and our business forward. Realising your potential is achievable in our environment of mutual trust and respect, where you are given the freedom to do your best, and where we all work towards the same common goals. You’ll be one of 17.000 valued employees across the region all of whom share a heritage of innovation, value the spirit of our company, and have a real passion and pride in what we do. You can.

Desired profile

· Secretarial qualifications preferred