Staff Assistant, Communications & Regulatory Affairs

Job description

Segment

Corporate & Functions
Role synopsis

This is a generalist role with a strong focus on supporting two Communications & External Affairs (C&EA) executives and coordinating activities within the groups that make up C&EA while also handling special projects related to communications and regulatory affairs.
Req ID

77088BR
Location

United States - District of Columbia - Washington DC
Is this a part time position?

No
Relocation available

No
Travel required

Negligible travel
Key accountabilities

·  Work in a highly focused and active communications and external affairs operation with frequent interaction with business executives, government officials and opinion leaders. Acts as an essential communications connection for the Regulatory Affairs and Communications teams within C&EA.
·  Manage schedule of external and internal events and meetings for Vice President of Regulatory Affairs and Head of U.S. Communications.
·  Provide administrative support, including managing expenses, travel arrangements and email and calendar management for Regulatory Affairs and Communications executives as well as providing office support such as the ordering of supplies, ordering meals when required, as well as the setup of conference rooms.
·  Plan and support stakeholder events hosted by Regulatory and Communications executives.
·  Write and format documents including letters, e-mails, staff communications and spread sheets. Records and document preparation and management.
·  Stay abreast of political developments and issues related to energy in Washington and have a working knowledge of the key players involved.
·  Interface with stakeholders within various segments of the business and within the Washington regulatory, communications and political realm.
·  Recognize when events or issues must be managed across the teams that make up C&EA and make the appropriate staff aware of those situations.
·  Juggle multiple issues, prioritize tasks and follow through on responsibilities to completion, with little oversight or guidance.
·  Develop and maintain broad understanding of the business activities, objectives and strategies.
·  Manage own time to achieve specified targets and deadlines and integrate this with the plans of others to achieve agreed objectives, targets and deadlines.
·  Develop and implement plans for current projects while also being able to deal with last minute tasks and issues.
·  Anticipate possible roadblocks and take the initiative to avert them.
·  Proposes improvements and actions that will achieve longer-term objectives. Provides general input to diagnose, investigate and provide solutions to problems that occasionally can be ambiguous and difficult to resolve.
Essential Education

·  Bachelor's degree in communications or related field.
Desirable criteria and qualifications

·  High level of energy and enthusiasm toward new and evolving challenges.
·  Very strong organizational skills and the ability to adapt quickly to changing circumstances.
·  Demonstrated success in a role requiring internal networking and engagement with broad, diverse stakeholder groups.
·  Experience and knowledge in a variety of communication channels – online, print, face-to-face, etc., and experience in the selection of optional channels for various communications.
·  Demonstrated success as a strong team player who is detail-oriented, self-motivated and able to work independently as well as collaboratively.
·  Ability to network and build relationships across the organization.
·  Political campaign, Capitol Hill or government experience a plus.
About BP

24/7 globally accessible news coverage and social media means messaging must be responsive, accurate, and consistent across multiple geographies. To succeed in this dynamic communications environment, BP has developed a Group Communications Strategy setting out a multi-year approach to re-building trust with its partners, investors and employees.

The Communications function sits under the Group Head of Communications, reporting to the CEO. It is supported by a single Communications policy, a capability framework and a set of campaign planning tools to enable a more proactive, systematic and joined up approach to communications.

As well as working in partnership across the BP segments, businesses and functions, delivering top quartile communications in support of BP's business goals, Group Communications owns and manages an array of corporate communications channels, including BP's global internet platform, main publications, corporate reports and intranet portal. It is responsible for BP's relations with the media, all internal communications to staff, a group wide employee recognition programme and for conducting reputation research.
Application close date

15-Dec-2016
Sub-category

External Communications
Job category

Communications & External Affairs
Countries (State/Region)

United States - District of Columbia
Disclaimer

If you are selected for a position in the United States, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test (and alcohol screening/medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process. The drug screen requires a hair test for which BP must be able to obtain a sufficient hair sample for analysis (~4 cm/1 ½” scalp, or > 2 cm/¾” body – arms & armpits/legs/chest).

BP is an equal employment opportunity and affirmative action employer. View ourpolicy statement .

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

If you are a US-based applicant or you are applying to a position in the US and you are an individual with disability or a disabled veteran, and would like any type of assistance to apply or to access or to attend any recruitment or selection event, system or process, we would like to help you to ensure that your application process goes as smoothly as possible. If you need assistance, information, or answers to your questions, and you are an individual with disability or a disabled veteran, feel free to contact us or have any of your representatives contact us at BP US Application ************@*******.** ,Telephone: 281.366.1999.

Read theEqual Employment Opportunity is the Law poster and theposter supplement - for more information about Equal Employment Opportunities. (Spanish version )

An equal opportunity employer/disability/vet.

Desired profile

Essential experience and job requirements

·  Understands the nexus between politics, governance and business and understands the 24/7 news cycle, media needs and deadlines as well as other internal and external stakeholder needs.
·  Strong written and verbal communication skills, including writing and editing, and the ability to present information in a clear, concise and compelling manner.
·  A positive and proactive team-centered work ethic.
·  Strong PC and analytical skills.
·  Exhibits good judgment; builds effective working relationships; possesses excellent problem-solving skills; can manage multiple programs/projects simultaneously while working under tight time constraints.
·  Given broad guidance only on approach and method of work but minimal direction thereafter.
Other Requirements (eg Travel, Location)

There are no additional requirements. Please respond with N/A below.
Eligibility Requirements

If you are applying for a position in the United States, you must be at least 18 years of age, legally authorized to work in the United States; and not require sponsorship for employment visa status (e.g., TN, H1B status), now or in the future.