Personal Assistant

Job description

Segment

Integrated Supply & Trading
Role synopsis

Working in International Gas, the Personal Assistant will predominantly be responsible for providing the Head of Gas Value Chains (GVC) with administrative support, in addition to providing support to the Head of Treasury Trading (TT) (approx. 20%). The successful candidate will also form part of the wider International Gas PA team providing cover if/when required.
The role requires someone with excellent interpersonal and communication skills; a team player able to build strong relationships with peers and the wider business; someone who can produce work of the highest standards both in terms of attention to detail and presentation.

Req ID

72990BR
Location

United Kingdom - South East - London
Is this a part time position?

No
Relocation available

No
Travel required

Negligible travel
Key accountabilities

·  Diary management and prioritisation of conflicting meetings
·  Arrange meetings and prepare supporting materials for these meetings
·  Conference planning and logistics
·  Minute taking where required and assisting follow-up on action points
·  Support organisation and coordination of any leadership team matters
·  Help manage email traffic, identifying and prioritising urgent matters
·  Meet and greet external visitors
·  Organise travel in line with our Travel&Expenses policy and general cost constraints including preparation of travel itineraries with a high level of detail and accuracy, coordinating the correct travel documents and visas
·  Prepare and submit expenses for Head of GVC and Head of TT
·  Support the on-boarding and off-boarding of team members
·  Various ad hoc tasks such as scanning, printing as required
·  Support wider GVC team and TT team as required (e.g. meeting requests, travel and expenses)

Essential Education

N/A
Desirable criteria and qualifications

N/A
About BP

Our business is the exploration, production, refining, trading and distribution of energy. This is what we do, and we do it on a truly global scale. With a workforce of 80,000 employees, BP operates with business activities and customers in more than 80 countries across six continents. Every day, we serve millions of customers around the world. We are continually looking for talented, committed and ambitious people to help us shape the face of energy for the future.

Integrated Supply & Trading (IST) is BP's face to the traded markets for BP in oil, gas, power, chemicals and finance. IST's role is to enhance Group value through distinctive supply, commodity trading, risk management and information technology skills underpinned by a world class finance, control and compliance infrastructure. IST has a dynamic and highly skilled workforce, which creates value by combining analysis and commercial innovation with the material asset base of BP.

Gas Trading Europe and LNG (GTEL) optimises European equity gas supply, trades and markets third party gas, and minimises the carbon price exposure of BP's European assets; as well as trading and optimising flexible equity LNG cargoes, supply contracts and third party sales. GTEL has high growth ambitions, building a web of advantaged storage, supply, new customers and transportation capacity in Europe, entering the primary trading carbon market, working with Exploration and Production to increase access to flexible LNG cargoes, securing premium LNG markets and developing LNG financial trading activities.

IST fosters a diverse and inclusive workplace for all employees. We are proud of our stance on fairness, equal opportunity and meritocracy, which focuses on all of our employees reaching their full potential.
Application close date

23-Oct-2016
Sub-category

Trading (Other)
Job category

Trading
Countries (State/Region)

United Kingdom - South East
Disclaimer

If you are selected for a position in the United States, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test (and alcohol screening/medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process. The drug screen requires a hair test for which BP must be able to obtain a sufficient hair sample for analysis (~4 cm/1 ½” scalp, or > 2 cm/¾” body – arms & armpits/legs/chest).

BP is an equal employment opportunity and affirmative action employer. View ourpolicy statement .

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

If you are a US-based applicant or you are applying to a position in the US and you are an individual with disability or a disabled veteran, and would like any type of assistance to apply or to access or to attend any recruitment or selection event, system or process, we would like to help you to ensure that your application process goes as smoothly as possible. If you need assistance, information, or answers to your questions, and you are an individual with disability or a disabled veteran, feel free to contact us or have any of your representatives contact us at BP US Application ************@*******.** ,Telephone: 281.366.1999.

Read theEqual Employment Opportunity is the Law poster and theposter supplement - for more information about Equal Employment Opportunities. (Spanish version )

An equal opportunity employer/disability/vet.

Desired profile

Essential experience and job requirements

·  Strong track record in previous PA roles, able to demonstrate the full range of PA skills
·  Excellent written and verbal communication skills, with the ability to deal with people of all levels
·  Excellent organisational skills and attention to detail
·  Proficient in Word, Powerpoint and Excel, and able to learn about new systems quickly
·  Strong team player who is self-motivated and proactive in their approach
·  Able to work independently to prioritise and manage multiple deadlines
·  Ability to progress issues where only partial information to hand
·  Keen awareness around confidentiality while managing email traffic, and handling documents with discretion
Other Requirements (eg Travel, Location)

There are no additional requirements. Please respond with N/A below.
Eligibility Requirements

If you are applying for a position in the United States, you must be at least 18 years of age, legally authorized to work in the United States; and not require sponsorship for employment visa status (e.g., TN, H1B status), now or in the future.