Operations Project Coordinator

Job description

Role synopsis

Integrated supply and trading (IST) has developed a placement program that gives top military leavers the opportunity to gain commercial experience within our organization. If successful in gaining a place on the program, you’ll complete a six month paid placement in which you’ll receive all the training and development you’ll need to deliver. With the support of a dedicated mentor, you’ll gain an understanding of the wider IST business as you develop your skills and knowledge to go on to apply for a permanent position.

The trading teams in Global Oil Europe (GOE) are one of 3 regional Performance Units in IST Oil and are primarily responsible for marketing BP’s Exploration production throughout the region, sourcing crude for our refineries, trading on behalf of our associates and for supporting our refinery assets in order to maximise commercial performance. Operations are a vital part of Supply and Trading. In GOE this covers physical, paper and refinery coordination elements of operations across a large geographical region and deals with a wide variety of cultures and disciplines. The Operations team comprises of sub teams namely Trading Operations, Cargo Assurance, Demurrage, Doc. Admin, Inventory Analyst and Shipping Coordination. Operations have a key role to play in ensuring that the front to back process runs smoothly, technical expertise is provided and that valuable data and information is collected, entered and forwarded in a timely manner in order to provide full support to others dependent on such information in order to maintain an efficient and compliant process. The team manages the logistics of a deal to BP’s best commercial advantage whilst ensuring that all contractual and Group assurance obligations are met.

The six month placement Operations Project Coordinator is responsible for managing, coordinating and delivering a project (or projects) on behalf of the  sub teams within operations and the global operational teams. The aim of the role is to improve the efficiency of the Operations Team through providing KPI information to management on a monthly basis. Project Coordinator will be the Single Point of Accountability (SPA) for the project. As an active member of the Performance & Development team support the Operations vision for continuous improvement with ideas and management of change through the role.

Key accountabilities

· The primary project will be to develop a concise, automated global monthly Operations KPI dashboard. The dashboard should supply all relevant management information the Heads of Operations in London, Chicago and Singapore require to make decisions in areas such and business delivery, risk management and resource management. The project will involve:
· A full review of what information is supplied at present.
· Engage with Subject Matter Experts, Super-users and Team Reps to gather and sign off business requirements for KPI’s.
· Where possible design leading KPI’s to support decision making ahead of an issue.
· Development of a system for recording and displaying the data in an understandable way.
· Ensuring the system can be used in all regions to quickly populate the monthly data to supply a relevant dashboard to management in each region.
· Development of trend data graphs and provide simple access to the supporting data used to create concise dashboard allowing management to complete deep dives on a subject if necessary.
· Find a place to hold the data for the dashboard that can be easily accessed and updated in each region.
· While working on the KPI dashboard develop a system for monitoring productivity across the Operations teams and the individuals within them.
· Provide structure to each project using recognised templates and introduce clear delivery points to ensure delivery.
· Delegate tasks and responsibilities to the appropriate personnel.
· Work closely with the P&D Manager to agree project scopes and prioritise workload based on the requirements of the Operations teams.
· Identify and resolve issues and conflicts within the project to reduce risk of missing deadlines and milestones.
· Proactively manage changes in project scope and identify potential risks.
· Support transition of project into BAU.

Essential Education

N/A

Essential experience and job requirements

· Experience of and participation in key projects
· Self-motivated, proactive, process driven, energetic with a bias towards action and continuous improvement
· Ability to manage conflicting priorities
· Strong communication and influencing skills working with varying levels of the organisation
· Strong team player
· Ability to achieve business goals through influencing and effective management
· Willingness to speak up
· Ability to pull together diverse views with a view to achieving the best outcome overall for the Operations team

Other Requirements (eg Travel, Location)

There are no additional requirements. Please respond with N/A below.

Desirable criteria and qualifications

· Leadership skills
· Ability to find innovative solution to problems
· Project Management or equivalent qualification

Relocation available

No

Travel required

Negligible travel

Is this a part time position?

No

About BP

Our business is the exploration, production, refining, trading and distribution of energy. This is what we do, and we do it on a truly global scale. With a workforce of 80,000 employees, BP operates with business activities and customers in more than 80 countries across six continents. Every day, we serve millions of customers around the world. We are continually looking for talented, committed and ambitious people to help us shape the face of energy for the future.

Integrated Supply & Trading (IST) is BP's face to the traded markets for BP in oil, gas, power, chemicals and finance. IST's role is to enhance Group value through distinctive supply, commodity trading, risk management and information technology skills underpinned by a world class finance, control and compliance infrastructure. IST has a dynamic and highly skilled workforce, which creates value by combining analysis and commercial innovation with the material asset base of BP.

IST Global Oil Europe (GOE), a Business Unit of IST Global Oil, serves three primary purposes. First and foremost, it provides a trading and execution service to BP's assets in Europe and Africa. This includes assisting equity marketing, crude supply, product import/export, and price risk management. Secondly, Global Oil Europe seeks to make use of its skills, global connectivity and market insight to generate entrepreneurial trading income. Thirdly, Global Oil Europe is accountable for ensuring a robust compliance and trading infrastructure, including systems and controls.

IST fosters a diverse and inclusive workplace for all employees. We are proud of our stance on fairness, equal opportunity and meritocracy, which focuses on all of our employees reaching their full potential.

Segment

Integrated Supply & Trading

Application close date

19-Feb-2016

Removal Date

19-Feb-2016

Desired profile

Essential Education

N/A

Essential experience and job requirements

· Experience of and participation in key projects
· Self-motivated, proactive, process driven, energetic with a bias towards action and continuous improvement
· Ability to manage conflicting priorities
· Strong communication and influencing skills working with varying levels of the organisation
· Strong team player
· Ability to achieve business goals through influencing and effective management
· Willingness to speak up
· Ability to pull together diverse views with a view to achieving the best outcome overall for the Operations team

Other Requirements (eg Travel, Location)

There are no additional requirements. Please respond with N/A below.

Desirable criteria and qualifications

· Leadership skills
· Ability to find innovative solution to problems
· Project Management or equivalent qualification

Relocation available

No

Travel required

Negligible travel

Is this a part time position?

No