Executive Personal Assistant to Head of GBS ANZ

Job description

Segment

Corporate & Functions
Role synopsis

This is an Executive Personal Assistant role with a difference, and it's a fantastic opportunity to expand your repertoire into Internal Communications.

Reporting to the Head of BP Global Business Services ANZ, you will provide comprehensive and proactive administrative support to a well respected, executive level leader. In addition, the role works in strong collaboration with the Internal Communications team to promote GBS ANZ initiatives and share leadership communications through effective internal channels including video, Yammer, newsletters and town-hall meetings. You will also be able to demonstrate your leadership capabilities, as you will have line management responsibility for our company receptionist.
Req ID

73035BR
Location

Melbourne
Is this a part time position?

No
Relocation available

No
Travel required

Negligible travel
Key accountabilities

Key accountabilities of the Personal Assistant / Internal Communications Officer role include:

·  Manage the Head of GBS ANZ's diary and emails ensuring appropriate prioritisation
·  Coordinate Leadership Team (LT) meetings, conferences and travel
·  Manage the Receptionist in all day to day tasks as well as take on all line management responsibility
·  Establish and maintain the editorial calendar for local communications across all channels
·  Assist in innovative ways of communicating including social media, videos and infographics
·  Work closely with the LT on communications, ensuring clear and transparent messaging across the business
Essential Education

N/A
Desirable criteria and qualifications

Degree in communication related discipline desired
About BP

Global Business Services (GBS) ANZ is a provider of a broad range of integrated customer solutions, supporting BP's operations across Australia and New Zealand. Supporting both BP and Castrol brands GBS ANZ services include accounting and banking operations, logistics/scheduling operations, customer service and sales, credit management, financial reporting and HR Services. GBS ANZ has positioned itself as the true leader in a highly competitive shared services landscape.

As part of the BP group of companies with operations in over 100 countries, GBS ANZ sits within a global organisation supporting BP Australia's businesses of exploration, production, refining, trading and distribution of energy. With over 400 employees, 100,000 end customers and $40 billion in processed transactions per annum, GBS ANZ takes pride in being the engine room for BP.
Application close date

07/28/2016
Sub-category

Administration/Support
Job category

Business Support
Countries (State/Region)

Australia - Victoria
Disclaimer

If you are selected for a position in the United States, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test (and alcohol screening/medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process. The drug screen requires a hair test for which BP must be able to obtain a sufficient hair sample for analysis (~4 cm/1 ½” scalp, or > 2 cm/¾” body – arms & armpits/legs/chest).

BP is an equal employment opportunity and affirmative action employer. View ourpolicy statement .

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

If you are a US-based applicant or you are applying to a position in the US and you are an individual with disability or a disabled veteran, and would like any type of assistance to apply or to access or to attend any recruitment or selection event, system or process, we would like to help you to ensure that your application process goes as smoothly as possible. If you need assistance, information, or answers to your questions, feel free to contact us or have any of your representatives contact us at BP US Application ************@*******.** ,Telephone: 281.366.1999.

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An equal opportunity employer/disability/vet.

Desired profile

Essential experience and job requirements

To be successful in the role you will have established experience as a personal assistant working with executive-level leaders, as well as a keen interest in communications and associated technology. Your organisational skills will be second to none, effectively managing competing and changing priorities in a dynamic and innovative environment. As the first point of contact for the Head of BP Global Business Services ANZ you will engage with team members at all levels of the organisation, therefore being able to effectively tailor your interactions in a diplomatic and confidential manner is essential. You will bring energy and drive to the team as well as strong leadership qualities and a focus on delivering results.

Experience in planning and preparing communication materials and advanced use of Microsoft Office are essential and a Degree in a Marketing or Communications will also be highly regarded. Importantly, you will enjoy working in a in a fast paced organisation where your support and contributions are respected and valued.

Other Requirements (eg Travel, Location)

There are no additional requirements. Please respond with N/A below.
Eligibility Requirements

If you are applying for a position in the United States, you must be at least 18 years of age, legally authorized to work in the United States; and not require sponsorship for employment visa status (e.g., TN, H1B status), now or in the future.