Administrative Assistant

Job description

Segment

Integrated Supply & Trading
Role synopsis

Provide general administrative support to the Chief Operating Officer of Power, SVP of Commercial Development & Strategy, and SVP of Marketing & Regulatory Affairs and their larger teams.
Req ID

77704BR
Location

United States - Texas - Houston
Is this a part time position?

No
Relocation available

No
Travel required

No
Key accountabilities

·  Manage all administrative needs of the Power COO and Power Team, including calendar management, email monitoring, travel arrangements, expense reporting, maintenance of certain team documents, collection/submission of pre-read material, and other special projects as assigned.
·  Provide similar support to the SVP of Commercial Development & Strategy and SVP of Marketing & Regulatory Affairs.
·  Provide support by coordinating and setting agendas for meetings as requested. This may also include taking notes and action items during the meeting.
·  Process invoices for the Power, Commercial Development & Strategy, and Marketing & Regulatory Affairs teams.
·  Maintain accurate tracking and storage of confidential deal documents and initiating signature process using DocuSign tool.
·  Plan and coordinate off-site meetings, customer events and associated arrangements as requested. This will include responsibility for tracking and reporting on all associated cost estimates and actuals and management risk assessment.
·  Provide back-up administrative coverage within NAGP administrative staff.
Essential Education

Two-year degree required
Desirable criteria and qualifications

·  Four-year degree preferred
·  Large corporation experience a plus.
About BP

Our business is the exploration, production, refining, trading and distribution of energy. This is what we do, and we do it on a truly global scale. BP operates with business activities and customers in more than 80 countries across six continents. Every day, we serve millions of customers around the world. We are continually looking for talented, committed and ambitious people to help us shape the face of energy for the future.

Integrated Supply & Trading (IST) is BP's face to the traded markets for BP in oil, gas, power, chemicals and finance. IST's role is to enhance Group value through distinctive supply, commodity trading, risk management and information technology skills underpinned by a world class finance, control and compliance infrastructure. IST has a dynamic and highly skilled workforce, which creates value by combining analysis and commercial innovation with the material asset base of BP.

IST's North America Gas and Power (NAGP) business unit handles the supply and trading of natural gas and power in the North American energy market. Its business model is based on the growth of customer-facing businesses, underpinned by BP's supply position, web of interconnected assets, and world-class trading capabilities. The growth agenda is delivered through marketing and origination activities, as well as optimization and acquisition of strategic regional aggregator businesses.

IST fosters a diverse and inclusive workplace for all employees. We are proud of our stance on fairness, equal opportunity and meritocracy, which focuses on all of our employees reaching their full potential.
Application close date

01-Feb-2017
Sub-category

Administration/Support
Job category

Business Support
Countries (State/Region)

United States - Texas
Disclaimer

If you are selected for a position in the United States, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test (and alcohol screening/medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process. The drug screen requires a hair test for which BP must be able to obtain a sufficient hair sample for analysis (~4 cm/1 ½” scalp, or > 2 cm/¾” body – arms & armpits/legs/chest).

BP is an equal employment opportunity and affirmative action employer. View ourpolicy statement .

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

If you are a US-based applicant or you are applying to a position in the US and you are an individual with disability or a disabled veteran, and would like any type of assistance to apply or to access or to attend any recruitment or selection event, system or process, we would like to help you to ensure that your application process goes as smoothly as possible. If you need assistance, information, or answers to your questions, and you are an individual with disability or a disabled veteran, feel free to contact us or have any of your representatives contact us at BP US Application ,Telephone: 281.366.1999.

Read theEqual Employment Opportunity is the Law poster and theposter supplement - for more information about Equal Employment Opportunities. (Spanish version )

An equal opportunity employer/disability/vet.

Desired profile

Essential experience and job requirements

·  Excellent verbal and written communication skills
·  Organizational skills and attention to detail are required to effectively perform essential duties.
·  Ability to manage competing priorities with minimal supervision and follow through on tasks to ensure completion.
·  Strong sense of urgency and ability to handle confidentiality a must.
·  Flexibility on working hours and a willingness to work overtime when required
·  Must be a self-starter and able to work independently.
·  Ability to utilize appropriate systems for fast and effective handling of duties.
·  Strong team player and ability to build rapport with others.
·  Exhibits a positive, can-do attitude and approach.
·  Proficiency using MS Windows-based software (PowerPoint, Word, Outlook and Excel)
Other Requirements (eg Travel, Location)

There are no additional requirements. Please respond with N/A below.
Eligibility Requirements

If you are applying for a position in the United States, you must be at least 18 years of age, legally authorized to work in the United States; and not require sponsorship for employment visa status (e.g., TN, H1B status), now or in the future.