Property Administrator - 6 Month FTC

Job description

The role

This is an exciting opportunity to join a small but hardworking team as a Property Administrator on a 6 Month fixed term contract.

The role will enable a candidate with a strong property secretarial/ administrative background to develop their skills in a range of property related areas for owners of multi sector buildings.

Responsibilities

Main Accountabilities

· Administration of property data management
· Preparing digital and hard copy reports for client meetings and internal purposes
· Liaising with tenants, dealing with queries and the arranging of tenant meetings and building inspections
· Monitoring and overseeing the progress of tenant applications for Landlord's consent
· Managing insurance schedules and liaising with tenants/insurance brokers on insurance matters
· Attendance at team, client and department meetings, and production of meeting minutes
· Organising and maintaining files e.g. Quality Assurance
· Support to team on business development and setting up new clients
· Assist the team with administrative and ad hoc tasks and secretarial duties
· Liaising with suppliers and dealing with invoice/payment queries
· Liaising with clients, their solicitors, other advisors and tenants on a daily basis
· Shares information with colleagues/others through team meetings, databases, filing systems, etc
· Proactively communicates to colleagues and others
· Organisation of successful client and team events/entertaining.

Person specification

Essential experience
· Experience of Commercial and or Residential property management administration/secretarial duties
· Experience in working with and setting up efficient procedures and systems
· Good working knowledge of Microsoft Excel, Outlook and PowerPoint

Key Skills/Competencies

· Numerate, with excellent written and verbal communication
· High level of attention to detail
· Planning and organising - excellent time management, organisational and prioritisation skills
· Pro-active and enthusiastic “can do” approach
· Good team player, but with confidence to work autonomously
· Sound decision maker, delivering innovative solutions
· Pursues excellence
· Responsiveness to colleagues and clients
Desirable
· Previous use of Tramps/Horizon Property Management IT systems

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.