Private Equity & Real Estate (PERE) Domiciliation Officer / Company Secretary (H/F)

Job description

Private Equity & Real Estate (PERE) Domiciliation Officer / Company Secretary (H/F)

CDI

Environment:

BNP Paribas Securities Services in Luxembourg acts as Domiciliary Agent for approximatively 150 Luxembourg investment funds and/or companies and is looking for a new Domiciliation Officer who will join a team of 14 persons based in Luxembourg.

Responsabilities :

• Act as a Domiciliation Officer/Company Secretary on a designated portfolio of Private Equity & Real Estate Funds/Companies;

• Work closely with the client, third parties and other teams to support smooth day-to-day management and governance;

• Organize meetings of board of directors/managers of investment funds/companies:

o prepare agenda items, board packs, follow up of action points;

o ensure timetables are set and followed, that board packs are prepared and issued in a timely manner;

o attend Board meetings and write corresponding minutes;

• Coordinate and organize general meetings of shareholders of investment funds/companies: preparation of convening notices, proxies, collection of proxies and drafting of minutes of meetings;

• Coordinate the signing of documents relating to the day to day operations of companies including circular resolutions;

• Participate and/or coordinate specific events such as incorporation, launch of new sub-funds, liquidations of sub-funds and or investment funds/companies, restructurings;

• Maintain statutory registers of shares and potentially other instruments (e.g. loan notes, PECS, CPECs, etc.);

• Liaise with notaries, lawyers and authorities;

• Accomplish formalities required under Luxembourg regulations in relation to the tasks performed;

• Handling of correspondence;

• Using document management system to support client needs;

• Contribute to the onboarding of new clients;

Desired profile

Qualifications :

Your profile:

· A minimum experience in the fund industry in Luxembourg would be an advantage;

· You are fluent in English (both written and spoken);

· You possess team spirit, you are well organized, rigorous and have excellent interpersonal and communication skills;

· You are dynamic and proactive;

· You have good computer skills (MS-Office suite).