Compliance Officer_Monitoring and Surveillance (Junior)

Job description

Position Purpose

Compliance is an independent integrated function within the BNP Paribas Group.
Market Integrity (MI) is one of five so-called Domains of Expertise and is responsible to ensure the Group activities compliance with:

• the rules applicable to the circulation of confidential and privileged information and prevention of insider trading, operations on financial instruments, pre and post market transparency rules, prevention and detection of market abuse, detection and management of conflict of interest situation;
• the rules governing the organisation and rules of conduct applicable to the Group as a producer of financial services and instruments.

In APAC, MI has three operating units, namely Control Room, Monitoring & Surveillance, and Regulatory Review. MI teams are located across different APAC countries with hubs in Singapore, Hong Kong and Japan, and India supporting the region as an outsourcing centre providing various services for monitoring and surveillance.
In order to strengthen our Compliance control framework for Monitoring and Surveillance (“M&S”), the M&S Compliance Officer is expected to carry out Trade Surveillance and e-Communication monitoring across the firm's business activities, providing analysis and leading investigations thereof, and take a proactive approach to contribute to the continuous improvement of the control framework (PDCA cycle) in the context of changing market, business and regulatory environments. S/he should be willing to work collaboratively with colleagues and peers, understand, analyze and apply relevant laws and regulations, and communicate with all relevant stakeholders to ensure better internal controls.

Position Summary
S/he is, within the Compliance Department in Japan, a Compliance Officer specialized in Market Abuse Surveillance topics and a relay of the central Market Integrity representatives based in APAC and Europe. Therefore, s/he:
• Hierarchically reports locally within her/his Operational Perimeter to the head of M&S in Japan
• Follows collaborative working principles with regional/global Market Integrity Domain representatives

Key Responsibilities

The detailed role and responsibilities will be determined subject to the specific skills and experience of the candidate.

The main responsibility of the M&S Compliance Officer position is to handle e-Communication Monitoring and Trade Surveillance, with various duties including, but not limited to:

• Being accountable for compliance with Market Abuse Surveillance regulation in his/her defined perimeter
• Being responsible for implementing the firm's surveillance program in her/his scope in accordance with MI Domain guidelines
• Being responsible for identifying Suspicious Transactions or Orders (STOR) and following/leading the process until a STOR is submitted to regulators when deemed necessary
• Being responsible for implementing Market Integrity Domain's initiatives & projects in Japan

Run the Bank

(e-Communication)
• Review emails, chats, phone records of front office staff in line with the firm's surveillance program, analyze alerts thereof, and close obvious false positive alerts or escalate them to the head of the team for further decision making
• Ensure implementation and proper use of monitoring tools and be in charge of evaluating proposed changes of the systems, and report to the team accordingly
• Participate in investigations of issues detected by e-Comm monitoring, as well as respond to requests and inquiries from business lines

(Trade Surveillance)
• Carry out regular Trade Surveillance covering regulatory requirements and BNP Paribas commitments made in past inspections, in line with the firm's surveillance programme, using business applications and procedures that have been developed for this purpose (including vendor applications) in a timely manner
• Investigate and escalate issues identified from the monitoring and surveillance activities and work closely with the Business and Compliance colleagues to solve issues and follow up on such issues until remediation
• Receive and respond to regulatory and other inquiries with regard to transactions and comply with legal and regulatory deadlines for requests for information (“RFI”s) and investigations

(Reporting and maintenance)
• Analyze and report to Compliance Management (and eventually to the Firm's Management) trends seen in the daily surveillance cases, and discuss and consider introducing any necessary additional controls with Business and Compliance colleagues, as appropriate
• Ensure documents, procedures, desk manuals are up to date and effective
• Ensure systems and controls are up to date and effective
• Maintain appropriate audit trail and documentation for future reference

Change the Bank

• Carry out periodic reviews regarding the current M&S program and monitor the framework for enhancement as necessary in response to the results of analyses made above, as well as to market/regulation/business changes
• Contribute to planning and implementing new surveillance programs as necessary in response to the results of analyses made above, as well as to market/regulation/business changes
• Enhance the M&S processes so as to achieve higher efficiency, while not cutting back on quality
• Support colleagues and peers for the achievement of global and regional projects
• Coordinate with stakeholders in Market Integrity M&S team and support the Head of Japan M&S team for promoting and implementing global and regional initiatives
• Provide training and maintain relevant policies as needed

Desired profile

Qualifications :

Competencies (Technical / Behavioural)

• Previous work experience in communication monitoring, trade surveillance, Compliance function, or relevant experience in the financial Industry for more than 3 years
• A logical thinker with good communication skills in both verbal and written basis. Proficiency in Japanese and business level English is required
• A person who has a good understanding in relevant Japanese securities laws, regulations and industry rules and who can apply his/her knowledge to identify regulatory risks through surveillance activities.
• A team player who works collaboratively, report/shares information with the team timely, understands his/her own responsibilities as well as of the whole team's
• A person who is capable of taking ownership of various surveillance activities and is not afraid of challenging business stakeholders (incl. seniors, internal stakeholders) if necessary
• A person with sound judgment and analytical skills, with attention to details
• A proactive and enthusiastic learner
Specific Qualifications Required
• Tertiary degree (equivalent to Bachelor degree)
• JSDA Sales Representative (qualified for 1st, 2nd, Internal Control Manager) is preferred but not required.

Contributions

• Handle BAU in a timely matter
• Foster the monitoring framework
• Properly manage issues in terms of record-keeping
• Be able to articulate one's judgement and actively contribute to discussions