CIB & Group Performing Steering - ITO Functions

Job description

Report to

Head of Cost & Efficiency, Madrid

Mission and Objectives

This role is in the Cost & Efficiency Team, part of Strategic Financial Management Team in the Madrid Financial Service Centre focused on Paris/UK Local Finance department and Paris/UK Clients. The primary responsibility is to provide comprehensive management accounting/reporting services for ITO (Global Markets (IT/OPS/Drive), Global Banking (IT/OPS), Client Management, CCCO, Production, SSC, BP2S, Management, Quality & Efficiency and ALMT), Other Functions scope to the Territory/functional COO, direct reports, Budget SPOCs and cost center managers. We support line manager in providing any business partnering required to these remits and any ad hoc tasks

Main responsibilities

Management Accounting Functions

§ Perform high quality Management Accounting financial operational processes

ü Produce monthly and quarterly closing reporting and analysis

ü Perform controls related to data loaded in the different tools and propose enhancement if need be

ü Delivery of the reports to Central team, SPOCs and managers.

ü Collect needed information, control data, inputs in local systems (SAP, Vinci), provide reports at centre level to ITO Managers.

ü Review production tasks performed by ISPL ITO/Functions PM

ü Follow-up IT programs: costs reports, investments and allocations at programs level (for ITO).

ü Contribution to adhoc requests.

ü Reconcile and control check Central PM figures with Local reporting P&L

ü Review Balance Sheet Recs for areas and control high aging of provisions

ü Review Aged accruals to ensure timely receipt of invoices

ü Review Services sold tracker monthly to take ownership of recharges for your area

ü Prepare and complete SAP cost reviews for month end close and follow up on any issues

§ Maintenance of Referential, Mapping and Procedures

ü Update monthly referential and mappings with Masterfile

ü Update monthly referential and mappings with PMO and PO requests

ü Update referential and mappings with Global team requests

§ Participate in Budget Process:

ü Play an integral role in the annual budgeting/forecasting process, including validation of PO templates, justification of the figures, any additional information to ensure managers have all the information

ü Ensure correct input of Budget information into bank financial systems of the budget and forecast information and validation of the result with the manager and make or arrange corrections as agreed

ü Prepare and follow through Budget Transfer/changes in scope

ü Provide the Central PM team with actual, budget and forecast commentaries for the departments under direct responsibility via MI COO Slide packs

ü Ad hoc assistance cross remit as required with the annual budget/forecast process

§ Act as a key liaison between several key department stakeholders

ü Liaison with management / Project Office/ ISPL offshore team to obtain and validate all monthly information for the production of monthly expenses (principally expense accruals and prepayments)

ü Attend monthly meeting with COO/N-1s/Central PM to brief them on the overall financial performance

ü Liaise with the Project Office, HR and with the Central PM Reporting team to ensure consistency of all reported costs, headcount analysis and commentaries

ü Assist SPOCs and related internal clients with their queries in a timely fashion

Projects, Systems Support, Operational Process Improvements

ü In partnership with the Project team, contributes to the standardization/harmonization of best practices across systems and processes (eg operational platforms)

ü Participate in the upgrades/version releases of respective reporting tools, as well as system amendments/enhancements required to facilitate new/modified reporting requirements. In connection with this effort, assist in user acceptance testing and trouble-shooting after deployment

ü Assist in identifying operational process improvements in production, control procedures, and workflow organization to increase the team's efficiency and effectiveness. Also assist in integrating and streamlining the reports under the team's responsibility

ü Oversee the tools supporting the general ledgers, as well as front/back office processing systems upstream/downstream to the platform that are under the team's responsibility (e.g. One Capp,etc.)

ü Participate in the development, testing, and implementation of systems to support the activities of the team, assisting in: definition of business requirements, user acceptance testing, user training, post deployment trouble-shooting