Project Co-Ordinator, TV Projects and Change PMO

Job description

The Projects and Change Team manages a portfolio of projects that support strategic change priorities within TV. We are seeking a Project Coordinator to support the Portfolio Management Office with reporting, communications, collaboration, data collection and analysis activity.  Ideally you will have some experience of working in a project environment and had some exposure to the project lifecycle.  You will be confident working alongside other Project and Change Management professionals to help them meet or exceed the delivery of agreed benefits and objectives.   

 

Role Responsibility

As an experienced Coordinator you will be responsible for the following areas:

1. Administration

· Create reference documentation used to manage the project and support preparation of project documentation (including finance cases and procurement documentation)
· Provide a first class document management system
· Organise and minute meetings, organise travel arrangements and place purchase orders
· To develop and maintain the governance calendar that informs project activities
· Act on occasion as an Assistant Project Manager on projects, taking responsibility for predefined tasks

2. Communications and stakeholders

· Maintain a communications plan, and take responsibility for communication initiatives, assessing the impact and value to ensure continuous improvement
· To build and maintain strong relationships with stakeholders and arrange stakeholder/user engagement events
· Act as a central point of contact and ensure smooth running of the Project Office. BBC Television Projects and Change Team / January 2016

3. Controls

· To maintain and update programme, project and resource plans
· Maintain an accessible central repository for risk logs, change control and lessons learnt.
· Working with the team to report on project health by monitoring financial information, comparing actual progress against baseline forecasts
· Consider business compliance issues (e.g. EU Procurement, BBC Delivering Quality).

The Ideal Candidate

· Excellent time management skills with demonstrable experience of working under pressure to tight deadlines and managing a high workload with conflicting priorities
· Excellent interpersonal skills and the ability to influence and manage a range of relationships in a complex environment.
· Strong communication skills (verbal, written and listening): an ability to present information concisely, to communicate in a manner applicable to all levels
· Experience and understanding of good web-based corporate communications
· Able to produce high quality and professional presentations
· Excellent attention to detail and ability to ensure documents are consistent in language, terminology and style
· The ability to translate project requirements into clear, understandable language
· An appreciation of the concepts and processes required within project management
· Experience and understanding of effective corporate reporting and good management information within a large organisation
· Ability to work autonomously or as part of a team to make things happen – turning ideas and strategy into tangible realities and outcomes and processes
· Flexible approach to work with a focus on delivery to deadlines and high standards
· Ability to handle highly confidential information with tact and discretion
· Ability to quickly obtain a broad knowledge of the BBC, including governance structures and operating procedures, and an awareness of the issues affecting the BBC’s future
· Strong Microsoft Office skills including Outlook, PowerPoint, Excel and Word

About the Company

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are very important to us. Please make sure you’ve read about our values and behaviours in the document attached below. You’ll be asked questions relating to them as part of your application for this role.