Safety Health and Environment (SHE) Administrator

Job description

Safety Health and Environment (SHE) Administrator

We currently have a vacancy for a Safety Health and Environment (SHE) Administrator at our site in Portsmouth Navy Base

As a SHE Administrator, you will work within the SHE Administration team to provide administrative support to the SHE department, working closely with SHE Delivery Team, SHE Business Support Team, Occupational Health and Head of SHE. Providing general administration with a primary responsibility in delivering the daily routine tasks which are vital to the efficient running of the function

Your main responsibilities as a Safety Health and Environment (SHE) Administrator will involve:

Being able to perform general office administration tasks including; administering the SHE reception desks, processing documents and information received from a range of sources including confidential records and responsibility for the technical duties to facilitate the daily and project activities of the SHE Team

Arranging travel for SHE Team, both UK and internationally, including accommodation, visa applications, ensuring that an itinerary is produced detailing travel arrangements

Diary management and appointment booking

Responsibility for administering the Maritime Services Claims process

Undertaking building officer duties being the point of contact for IT / facilities management issues

Making SHE Team purchases

Assisting with SHE database administration – Occupational Health Database, OSHENS, Cardinus

Your skills and qualifications:

An intermediate user of Microsoft Word, Excel, Outlook and SharePoint (Workspace)

An ability to plan and manage a range of administrative duties, including diary management

High level of customer service skills

What we're looking for in you:

You will have strong time management skills to respond efficiently to short notice requests whilst managing scheduled commitments. You should have good attention to detail with a keen eye for detail. You should be a team player with a high level of customer service and communication skills. You must have the ability to work successfully with key stakeholders within the Company and the Customer base.

Location: Portsmouth Naval Base

Salary: Competitive

Benefits : Our employees receive an excellent benefits package which includes a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. We also offer a range of additional benefits such as flexible working, an employee assistance programme, childcare vouchers, Cycle2work and many local and national employee discounts. Some employees may also be eligible for an annual incentive.


BAE Systems Maritime

Our Maritime Sector encompasses three lines of business; Submarines, Naval Ships and Maritime Services. We design and manufacture complex naval ships and submarines, as well as their state of the art combat systems and equipment. We also offer an array of associated services, including training solutions, maintenance and modernisation programmes to support ships and equipment in service around the world and the management of supporting infrastructure.

We employ a diverse range of people with the unique expertise to design, integrate and support platforms and systems; all focussed on understanding our customers' evolving needs, meeting their expectations and delivering on commitments made to them, wherever they are in the world.
We have significant growth opportunities across our three dynamic businesses with exciting transformation programmes running right through the next decade; strengthening our competitive advantage and developing our business as an employer of choice for our current and future employees.
BAE Systems is an equal opportunities employer. We value diversity and our aim is to recruit the very best talent and we welcome applications from a diverse range of people, from all backgrounds, with many different skills, experience and perspectives. We offer the flexibility you need to do what's important to you, whether that's part time hours, job sharing, home working, or simply the ability to flex your start and stop times. Where practical, we'll support a working pattern that suits your lifestyle and helps you reach your full potential. Talk to us about Smart Workin