Records and Compliance Officer

Job description

Records Officer

Would you like to be responsible for managing and supporting the Group Business Development function in the management of its company records and the compliance to the Document Creation and Retention, Security and ITAR policies?

We currently have a vacancy for a Records Officer at our Head Office site in Farnborough, Hampshire.

The role provides the opportunity to work on a global basis and will support both the UK and international offices and work with EITS (Enterprise IT Solutions) to develop their information management capability by:

· Driving an efficient document management process
· Implementing an information management system
· Ensuring compliance with DCRD (Document Creation Retention Disposal), Security and ITAR (International Traffic in Arms Regulations) policies
· Assuring continued compliance
· Delivering training on associated policies and systems

Your main responsibilities as a Records Officer will involve:

Managing the strategy for a best in class information management system by continuing to develop and deliver an Information Management capability

Support and contribute to the delivery and management of GBD Data Protection Compliance programme

Deliver the Record Manager obligations as laid out in the BAE Systems DCRD Policy and continue to develop and implement supporting processes and structures

Effective management of business records throughout their lifecycle, including:
· Minimisation of incomplete Record Declarations
· Maintaining control of business level metadata.
· Ensuring that records are retained in a manner which protects their usability, reliability, authenticity, integrity, preservation and value for the duration of their retention period.
· Ensuring that records can be located and retrieved in a timely manner.
· Ensuring appropriate security measures are applied to all Records under their control.
· Identification of any records where additional authority must be given before disposal.
· Ensuring that the ownership of Records is identified and maintained.
· Liaising with the business to identify when record disposal triggers have been met and ensuring that the relevant Records Management Systems are updated accordingly.
· Ensuring records that have met their retention requirements are reviewed for disposal in a timely manner.
Take the leading role in defining and implementing the configuration and management of the tool sets used to store documentation

Deliver the DCRD & Workspace communication and training framework, working collaboratively with identified Stakeholders across the organisation

Support the development and management of the continued assurance of compliance with the company policies.

Your skills and qualifications as an Records Officer :

Past experience with analysing data

Proven experience working ins a records management position required

An understanding of Assurance and Compliance processes and procedures would be advantageous

Data Management Systems understanding preferably using Workspace

What we're looking for in you:

You will be highly organised, flexible and self-motivated with the ability to prioritise workload to meet deadlines. Your communication and interpersonal skills will enable you to build effective relationships with multiple stakeholders.

Location: Farnborough - the role will require travel both in the UK and globally within the first year

Salary: Competitive

Benefits: Our employees receive an excellent benefits package which includes a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. We also offer a range of additional benefits such as flexible working, an employee assistance programme, childcare vouchers, Cycle2work and many local and national employee discounts. Some employees may also be eligible for an annual incentive.

BAE Systems

BAE Systems is one of the world’s leading global defence, security and aerospace companies. We work at the cutting edge of technology, creating more than 100 new inventions every year for customers in over 100 countries.

Head Office

BAE Systems Head Office is in Central London, with a number of support functions and functional specialists based in Farnborough, Hampshire. Head Office is home to a wide range of vital departments, from Strategy and Legal, to HR and Procurement. It is an exciting environment, where people at all levels in the business exchange ideas and develop new projects.

We pride ourselves on employing the best professionals around. Join us and you'll be part of something important; something you can be proud of.

Join us and you’ll be at the heart of BAE Systems corporate management. The sheer technical, commercial and cultural diversity of our worldwide business will give you enough challenge and variety to last a career. Throughout it all, we're committed to help you pursue your own ambitions and fulfil your interests within the business.

BAE Systems is an equal opportunities employer. We value diversity and welcome applications from candidates from all backgrounds. We particularly welcome applications from sections of the community which are currently under-represented at BAE Systems, including women, BAME and applicants with disabilities. Please note we will not use any personal information relating to your background at any stage of the application process.