Executive Assistant

Job description

Executive Assistant – Part time

Would you like to join an international business working in a fast paced environment? We currently have a vacancy for an Executive Assistant at our site in Farnborough supporting the Group Business Development (GBD) Chief Counsel

As an Executive Assistant, you will be responsible for providing excellent organisational skills with a good eye for detail and have the ability to liaise effectively at all levels internally and externally with the capability to deliver in a face paced environment. You should enjoy working on your own initiative and as part of a larger team, collaborating to ensure successful delivery.

The role will be hired as a job share. The ideal working pattern for the job share is Monday to Wednesday.

Your main responsibilities as an Executive Assistant will involve:

Diary management, co-ordinating meetings, travel arrangements, expenses management

Assisting with hosting and organising arrangements for meetings

Drafting correspondence and legal reports

Governance and Compliance record keeping and reporting in line with the GBD Governance Framework and Operational Framework on behalf of the GBD Chief Counsel, including the Real Estate Database and Quarterly Reporting, Community Investment Reports, Conflicts of Interest Register etc.

Organisation of legal training events

Typing up minutes and maintaining records

Assisting with preparing internal reports and editing presentation material as required

Support with events when required

Your skills and qualifications:

Proven experience of providing secretarial and executive administrative support

Good record keeping and attention to detail

Ability to work autonomously and use initiative

Ability to manage and challenging an conflicting priorities

Excellent interpersonal skills

IT literate

Experience of coordinating events and exhibitions

What we're looking for in you:

You should demonstrate high performance, commitment and a robust “can do” approach in a sometimes pressurised environment. You will be a self-starter who anticipates needs and be an independent thinker. You should have excellent communication / interpersonal skills, both written and verbal

Location: Farnborough

Salary: Competitive

Benefits: Our employees receive an excellent benefits package which includes a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. We also offer a range of additional benefits such as flexible working, an employee assistance programme, childcare vouchers, Cycle2work and many local and national employee discounts. Some employees may also be eligible for an annual incentive.

BAE Systems

BAE Systems is one of the world's leading global defence, security and aerospace companies. We work at the cutting edge of technology, creating more than 100 new inventions every year for customers in over 100 countries.

Head Office

BAE Systems Head Office is in Central London, with a number of support functions and functional specialists based in Farnborough, Hampshire. Head Office is home to a wide range of vital departments, from Strategy and Legal, to HR and Procurement. It is an exciting environment, where people at all levels in the business exchange ideas and develop new projects.

We pride ourselves on employing the best professionals around. Join us and you'll be part of something important; something you can be proud of.

Join us and you'll be at the heart of BAE Systems corporate management. The sheer technical, commercial and cultural diversity of our worldwide business will give you enough challenge and variety to last a career. Throughout it all, we're committed to help you pursue your own ambitions and fulfil your interests within the business.

BAE Systems is an equal opportunities employer. We value diversity and welcome applications from candidates from all backgrounds. We particularly welcome applications from sections of the community which are currently under-represented at BAE Systems, including women, BAME and applicants with disabilities. Please note we will not use any personal information relating to your background at any stage of the application process.