Apprentice Site Administrator

Job description

FUNCTION: SB3 - HS2

REPORT TO - SITE PROJECT MANAGER

ROLE PURPOSE - The purpose of the role is to provide comprehensive administrative support to the Project Management team. The Apprentice Project Administrator will be
responsible for a broad range of administrative tasks e.g data collection and input. 

KEY ACCOUNTABILITIES:

Undertake a full range of administrative duties to ensure an efficient service is delivered. To include:
• Inputting site operational information into relevant spreadsheets
• Inputting site allocation data into relevant spreadsheets – staff, labour, materials & plant
• Uploading site documents to BC – working with the SB3 document control team
• Maintain and update office notice boards with relevant information
• Co-ordinate with the internal training and competency team and relay training course requirements to site operatives
• Maintain site registers for briefing attendance / H&S inductions
• Act as the first point of call for the client’s Office Administrator
• Responsible for ordering and distribution of Personal Protective Equipment for site team
• Perform general office duties such as ordering office supplies
• Daily input and management of hours worked for all site operatives and site staff, and feeding into People Allocation Sheet
• Daily updating Plant/Equipment Allocation Sheet
• Collection and submission of Plant and Equipment Maintenance Sheets
• Calculation and submission of total hours worked
• Daily updating of Materials Received Allocation Sheet
• Calculation and submission of total number of deliveries
• Coordination with Finance Team regarding deliveries e.g paperwork collation and inputting
• Data input from site activities to reports and records
• Coordination with Site Management and Resources Team regarding staff and operative training schedule
• General administration e.g photocopying, scanning and filing
• Ordering office supplies and stock check
• Supporting Project Manager and Engineers with report writing/collection of data
• Play an active part in the continuous improvement of administration processes and duties
• Maintaining Absence/Sickness/Holiday trackers for the hourly paid employees.
• Collection and submission of sub-contractors’ timesheets to the respective agencies
• Generating and submitting all procurement site requisitions through forms, R12 and catalogue and keeping track of all goods received through
requisition trackers.
• Supporting the commercial team with monthly updates on hired items and labour hours

Desired profile

PERSONAL QUALITIES AND EXPERIENCE:

The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday tasks and be able to work well under pressure.
• Knowledge of Microsoft Office, including Word, Excel, Outlook.
• Strong organisational, time management and workload prioritisation skills.
• Attention to detail and accuracy.
• Work well within a team environment but also capable of working without supervision.
• Enthusiastic and proactive with a willingness to learn.
• Work well under pressure
• Excellent communication skills
• To be resilient with a positive and confident approach.

About Bachy Soletanche

Bachy Soletanche is a worldwide, leading specialist in modern geotechnics and foundation engineering. We bring our experience, innovation, and expertise together to deliver the highest quality ground engineering solutions. Whether you are seeking a small-scale sub-contractor or a major joint venture partner, we operate at every level and can offer as much support as you need to deliver your programme.
We believe that successful outcomes are based on collaboration, mutual respect and well-resourced teamwork. Our designs and advice are based on reliable evidence and relevant experience. Our designers, engineers, project managers and workforce all work together to protect your best interests.
Depending on the scale of your project, you will receive the specialist guidance of either our Core Business or Major Projects team to ensure we offer the most tailored approach to your scheme.
We listen, we question, we challenge, and we deliver.