Administration Position at the Australian Embassy in Berlin

Job description

The Australian Embassy in Berlin is seeking a highly motivated team player, with strong administration skills, to work as the Post Systems Administrator/Local Area Network Administrator.

The application pack for the position and further instructions on how to apply can be downloaded from the Australian Embassy Berlin Website (about us tab) or at the following weblink: http://germany.embassy.gov.au/beln/aboutus.html

About the Australian Government’s Department of Foreign Affairs and Trade (DFAT)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the position

The Post Systems Administrator/ Local Area Network Administrator is responsible for maintaining secure and unclassified office telecommunication and IT systems, records management activities and assisting the post security officer.

The key responsibilities for this position include, but are not limited to:

• Manage the secure office telecommunications and IT systems, including routine and ad-hoc maintenance in accordance with relevant procedures.

• Provide a first point of contact for user support and troubleshooting.

• Maintain physical security of restricted and secure areas and the access control system according to established practices.

• Undertake probity checks and security clearances in-line with relevant legislation and policy frameworks.

• Provide on-the-job training and guidance to staff on records management, IT and security matters, including induction of new staff and debriefing outgoing staff.

• Undertake records management in accordance with relevant procedures and legislation.

• Assist with Airfreight and Safehand mail deliveries.

• Liaise with internal and external stakeholders on operation matters including Diplomatic Police and like-minded missions.

• Other duties as directed.

*Security Designated position:

This position is a designated security assessed position. Applicants must be Australian citizens and not a dual national of Germany to be eligible for engagement. Employment in the advertised position is dependent on the employee gaining a security clearance. Security clearances can take several months to process, and employment cannot commence until an appropriate clearance is confirmed. There is no guarantee that the successful candidate for the position will be successful in obtaining a clearance. The inability to obtain a clearance prevents that applicant from being employed and loss of a security clearance at any time will lead to termination of employment.

Selection criteria

1. Experience and proficiency with IT and filing systems and ability to adhere to strict security protocols;

2. Sound ability to interpret policies and achieve objectives. Ability to work with limited direction and to exercise initiative and judgement.

3. Well-developed interpersonal, written and oral communication skills.

4. Demonstrated capacity to work effectively and cooperatively in a small team environment, including ability to demonstrate flexibility and to prioritise and manage multiple tasks and deadlines.

5. Applicants should confirm they have Australian citizenship, a valid EU work permit and if applicable, the date of expiry.

   *German language skills are an advantage but are not necessarily required for this position.