Executive Assistant - EVP People Team

Job description

Job Description

The People Team at ARM has an exciting and aspirational agenda to enable the extraordinary by creating a place where people love to work and can deliver extraordinary outcomes. We have over 100 people across the many ARM locations and they are led by the EVP People, supported by the People Leadership Team.

You will be part of a high engagement and high performance team both within the People Team and also as part of the team of Executive Assistants who support the Executive Team across the globe.

We are looking for an Executive Assistant to support the EVP People, Kirsty Gill, who is a member of the ARM Executive Committee. The key focus of this role will be to provide administrative support including, but not limited to, organising meetings, travel co-ordination, expense reporting and calendar management.

You will also be responsible for providing travel co-ordination and support for the broader People Leadership Team and event organisation specifically for the PLT meetings, extended PLT meetings and broader people team meeting when appropriate, for example, the Global People Team meetings.

Job Requirements


Key Responsibilities:

As well as the administrative support requirements, this role will also need you to support with arranging complex global travel including multi city/country itineraries and visa applications. Further key functions to be completed within this role include the following:

·  Meeting organisation
·  Managing and filing expenses
·  Minute taking
·  Event organising ie dinners, conference facilities, away days
·  Raising PO’s
·  Assisting in preparation for ARM Board meeting, Executive Committee meetings and PLT meetings
·  Organising meeting rooms/catering/visitor badges/taxis

Experience, knowledge, and skills:

The following skills and experience are essential for this role:

·  Extensive experience working in an Executive Assistant/PA role within a global organisation
·  Ability to multi-task in a fast-paced environment
·  Excellent communication skills, written and verbal
·  Ability to work independently with minimal supervision, taking initiative and being flexible in dealing with changing priorities
·  Mid to high level of experience with Microsoft Office products
·  SAP experience would be beneficial, but is not essential
·  Experience of working across different time zones
·  Minute taking (preferably touch typing skills)

At ARM, we are proud to have a set of behaviours that reflect our unique culture and guide our decisions, defining how we work together to defy ordinary and shape extraordinary. These behaviours are assessed as part of the recruitment process:

·  Partner and customer focus – Your tendency to put your partners and customers first in all that you do by understanding their needs and striving to achieve win-win solutions.
·  Collaboration and communication – Your ability to forge lasting relationships which are built upon mutual trust, open communication and sharing of information and success.
·  Creativity and innovation – Possessing a passion for driving continuous improvement through spotting opportunities and seeking the views of others.
·  Team and personal development – You take time to drive your own development, whilst also encouraging team members and partners to do the same.
·  Impact and influence – You listen to different perspectives, evaluate, persuade and carefully shape your work to deliver truly impactful results.
·  Deliver on your promises – You demonstrate a can-do attitude and you drive to overcome obstacles, acting with a sense of urgency because you’re passionate about what you do.

Benefits

Your particular benefits package will depend on position and type of employment and may be subject to change. Your package will be confirmed on offer of employment. ARM's benefits program provides permanent employees with the opportunity to stay innovative and healthy, ensure the wellness of their families, and create a positive working environment.

·  Annual Bonus Plan
·  Discretionary Cash Award
·  Group Personal Pension Plan with enhanced company contribution
·  Medical, Travel, Health & Life Insurances
·  Holiday, 25 days annual leave with option to buy an additional 5 days per year
·  Sabbatical, 20 paid days every four-year of service
·  Volunteering, One (1) paid working day each year (TeamARM)
·  Others, cycle to work, free car parking, gym on site, team and social events

About ARM

ARM® is at the heart of the world's most advanced digital products. Our technology enables the creation of new markets and transformation of industries and society. We design scalable, energy efficient-processors and related technologies to deliver the intelligence in applications ranging from sensors to servers, including smartphones, tablets, enterprise infrastructure and the Internet of Things.

Our innovative technology is licensed by ARM Partners who have shipped more than 50 billion Systems on Chip (SoCs) containing our intellectual property since the company began in 1990. Together with our Connected Community, we are breaking down barriers to innovation for developers, designers and engineers, ensuring a fast, reliable route to market for leading electronics companies.

With offices around the world, ARM is a diverse community of dedicated, innovative and highly talented professionals. By enabling an inclusive, meritocratic and open workplace where all our people can grow and succeed, we encourage our people to share their unique contributions to ARM's success in the global marketplace.