Ops Admin Assistant-Seasonal

Job description

DESCRIPTION

Seasonal Operations Admin

Must Include Resume

The operations administrative role provides support to the management and human resources teams in a variety of administrative tasks.

Responsibilities include:
•Clear flags in payroll systems and audit UPT for associates for unexcused absences.
•Ensure timely payroll reporting from FC to Amazon's corporate payroll office. Ability to troubleshoot reporting errors prior to transmission.
•Audit time off requests for Amazonians from managers and associates. Get approvals from managers for vacation requests as required.
• Completing and distributing daily and weekly reports to Fulfillment Center (FC) managers and corporate office.
•Ensure proper coding of “time paid not work” and “time not paid, not worked” such as Vacation (vacp)/Paid Personal Time (pers)/Voluntary Time-off (vto)/Lack of Work (low) for Amazon associates.
•Make UPT corrections for staffing agency as directed by Amazon Human Resources (HR).
•Make UPT corrections for Amazon associates as directed by site leaders or Human Resources
•Identify, track and reconcile missing: in, out and lunch punches.
•Enter punches for orientation time and Day 1 for new hires.
•Input corrective action documentation into Amazon ADAPT system.
•Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination.
•Submit counselings for both Amazonians and staffing agency associates (including tracking approval )
•Answer questions for Amazon associates on UPT/vacp/pers balances as required. Help escalate discrepancies to HR and resolve.
•Additional Responsibilities may also include:
Assisting managers run/track production reports, update operations reports as needed, work on projects for creating reports, etc.

Desired profile

BASIC QUALIFICATIONS

Basic Qualifications:

• Flexibility to work overtime both in peak season and as needed
•Ability to work up to ten hour shifts on your feet
•Must have administrative experience such as data entry, managing data driven report processes or detailed processes that have a lot of components to manage.
•Computer proficiency, specifically with the Microsoft Office suite (Excel, PowerPoint, Word, Outlook).
• Ability to quickly pick up new software and tools
•Ability to multi-task. Manage details of different processes efficiently, handle multiple projects and deadlines
• Detail oriented and excellent organizational skills: accuracy is essential.
•Excellent oral and written communication skills
•Must be able to work independently, seek answers when help is needed and motivated to seek out additional tasks for completion
•Must adhere to confidentiality expectations
• High school diploma or equivalent
• Outstanding interpersonal skills: must display patience, humor and helpfulness at all times – front line contact for employee issues.