OHS & Facility Coordinator - Allianz Technology Romania (m/f/d)_2628

Job description

About the Job

This role combines responsibility for ensuring compliance with legal requirements regarding Occupational Health & Safety (Sănătate și Securitate în Muncă–SSM) and Emergency Situations (PSI), with the coordination of facility management activities for the local office.

The position requires a proactive, structured and service-oriented professional who will safeguard a safe working environment while ensuring smooth day-to-day office operations.

What you do

• Ensure the organization complies with all legal and regulatory requirements regarding SSM and PSI, coordinate periodic risk assessments, propose prevention & protection measures and conduct new employee SSM & PSI induction and ensure training records are maintained.
• Maintain and update documentation related to SSM & PSI (procedures, reports, registers), coordinate incident reporting, investigation, follow-up corrective actions and collaborate with external authorized services where relevant (SSM/PSI providers, audit, inspections).
• Prepare and support internal and external audits / inspections, act as the primary internal contact point for health & safety topics and oversee day-to-day facility operations to ensure a well-functioning, safe and welcoming office environment.
• Coordinate office services providers (reception, cleaning, security, maintenance, utilities, technical support vendors), manage office supplies, equipment, access cards, seating & space planning, coordinate repairs, refurbishments, office relocations and workspace improvements.
• Support procurement and vendor management activities related to facility services. Manage corporate contracts for facility operations and ensure adherence to budget.
• Liaise with building administration and local authorities when necessary whilst also ensuring effective sustainability, waste management and energy efficiency practices.
• Contribute to office culture events and onsite engagement initiatives and act as a visible, approachable point of contact for employees on workspace-related needs.

What you bring

• Mandatory: Certification for Occupational Health and Safety.
• Technical, Engineering, Administrative, HR, or related field preferred.
• Familiarity with Romanian legal framework in SSM & PSI. Experience in facility management, office administration, or a similar operational role.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Ability to work with external suppliers and manage vendor relationships.
• English proficiency with good communication skills and a collaborative approach.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Familiarity with AI technologies and GenAI platforms is a strong advantage.

What we offer

• We offer a hybrid work model which recognizes the value of striking a balance between in-person collaboration and remote working incl. up to 25 days per year working from abroad.
• We believe in rewarding performance and our compensation and benefits package includes a company bonus scheme, pension, employee shares program and multiple employee discounts (details vary by location).
• From career development and digital learning programs to international career mobility, we offer lifelong learning for our employees worldwide and an environment where innovation, delivery and empowerment are fostered.
• Flexible working, health and wellbeing offers (including healthcare and parental leave benefits) support to balance family and career and help our people return from career breaks with experience that nothing else can teach.