Executive Assistant COO Office

Job description

Reporting to the Head of Office for the the Group Chief Operations Officer for Allianz Parnters, as Executive Assistance of COO Office, you will support the COO delivering best in class services to our business partners while simultaneously reducing operations costs, complying with regulatory requirements, achieving best in class customer satisfaction values and driving global strategic priorities. 

Key responsbilities of the role include driving strategic projects forward, supporting the Head of COO Office on various strategic projects, coordinating with senior leaders inside and outside of the COO area, with other Board member’s offices, with the CEO Office as well as with counterparts at Allianz SE level & other Allianz Operating Entities. Part of your role is ensuring all deliverables and projects are delivered in time and quality to the respective stakeholders leveraging the Operations leadership teams in the COO area.

 

What you do

Strategy & Project Management

·  Oversee, coordinate and contribute to Global office transversal & strategic projects (Project management & documentation; follow up on planning and deliverables, projects prioritization and risk assessment)
·  Drive preparation of strategic meetings (e.g. Strategic Dialogue, Planning Dialogue, Audit, Board Meetings, COO Meetings, etc.) for the COO incl. presentations and briefings, qualitative/quantitative analysis
·  Manage and coordinate daily business activities and ad-hoc requests and actively participate in projects / initiatives as directed by the COO requiring project management skills and analysis

Governance

·  Support governance & communication with all COO related stakeholders (e.g. COO Direct Reports, Regional & local COO leadership, and Global Office teams etc.), with the Transformation Office and with the AP Board 1st line managers and project managers
·  Follow-up with senior managers, peers and other functions to ensure completion and accuracy on projects across AZP; communicate and serve as a liaison between group centers and departments on behalf of COO (e.g. Group COO Office, BD, ITCo, Strategy, Finance, Audit, etc.)
·  Overside and coordination of Findings (internal/external) incl. frequent reporting and alignment with COO and other structures

Communication

·  Prepare all internal and external COO related communication (e.g. intranet, newsletters, articles, blogs)
·  Drive Allianz Engagement Survey (AES) and all follow-up measures

 

What you bring

·  Proven experience in a similar position or within areas such as business administration, project management, and/or consulting – including finance experience 
·  Good understanding of the Insurance and/ or Assistance business – knowledge in insurance operations advantage
·  Good interpersonal skills, having a strong ability to establish relationships with all levels across the organization
·  Expert skills in MS Office (Powerpoint, Excel, Outlook, Teams, etc)
·  You’ll be someone who is extremely structured, have an organized approach towards work strong attention to detail
·  Proven experience analysing complex information and drawing appropriate conclusions
·  Excellent prioritization skills: Ability to filter information, effective use of own resources and handling of competing priorities under tight deadlines
·  Fluent in English including excellent writing skills; good level of French and German would be a plus

What we offer

Our employees play an integral part in our success as a business. We appreciate that each of our employees are unique and have unique needs, ambitions and we enjoy being a part of their journey.
We are there to empower and encourage you with your personal and professional development ensuring  that you take control by offering a large variety of courses and targeted development programs. All that in a global environment where international mobility and career progression are encouraged. Caring for your health and wellbeing is key priority for us. This is why we build Work Well programs to providing you with peace of mind and give the flexibility in planning and arranging for a better work-life balance.

63025 | Project Management | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent

 

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 
We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.
Great to have you on board. Let's care for tomorrow.