Office Manager - YEEZY

Job description

Country: United States
Job Function: Administrative

State / Province: California
Position Type: Full time

City / Location: Los Angeles
Brand: adidas

Relocation: No

Somewhere, in one of our workshops right now, the future is taking shape. We are constantly working to redefine the way clothing and footwear transforms the pitch, court or course. This is what drives us: the feeling of discovery and the urge to innovate. When we create a product that makes our hearts beat faster, we know we’re onto something.

If this sounds inspiring, you might be one of us: Someone who loves to create the present, as well as shape the future. There’s a reason adidas has been at the forefront of defining sport for more than 60 years: We never stand still. Everyday, we work to improve everything we create.

At adidas, interesting, amazing and inspiring aren’t just ideas. They are what we do every single day.

Purpose

Support the Business Unit with business tasks to enhance customer service and create efficiencies. This support is given to functional leaders and on-site employees. Under minimal direction, ensure office runs smoothly, supplies and equipment are available, and working relationships are maintained with vendors, landlords and building maintenance

Key Accountabilities

· Support leadership in day to day administrative topics such as meeting schedules and calendar management, travel, expense reports, processing approvals
· Coordinate and manage all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements
· Assist managers and employees with event planning for all meetings, including travel, accommodation,catering, presentation tools and overall presentation format.
· Proactively support the new hire on boarding process through thorough explanations around office and corporate operating processes (e.g. expense management, PO creation, SRM management, etc), seating, phone/computer set-up, distribution of keys and alarm codes, provide and explain point people for CS, HR, Sales, etc. while working with the hiring manager to arrange their onboarding trip to Portland
· Receive & welcome visitors to the site
· Inventory, order and maintain necessary supplies and equipment for department needs.
· Code invoices for payment. Assure timely payment.
· Liaise with IT to identify site needs with regards to phone systems, AV, and other meeting tools.
· Oversees facility safety adherence, corporate vendor accounts, accounts payable. Responsible for maintaining site specific vendor contracts
· Collaborate with Finance partner to track and maintain site budget and initiate cost reduction programs when applicable.
· Act as central point person for site for general inquiries and direct questions to the appropriate department

Knowledge Skills and Abilities

· Ability to respond effectively to the most sensitive inquiries or complaints.
· Thorough knowledge of office procedures
· Ability to think strategically, synthesize data and develop innovative solutions within an entrepreneurial environment.
· Strong analytical, organizational and administrative skills
· Exceptional communication: skills both oral and written
· Proficiency in MS Office products (Word, Excel, Outlook, etc.)
· Ability to travel domestically as needed

Qualifications

· Associate’s degree in related field.
· Minimum 1 year related work experience or training. Experience within design industry and/or creative
· work environment preferred but not necessary.
· Equivalent combination of education and/or experience may be substituted for degree.