Facilities & Services Specialist

Job description

Country: Egypt
Job Function: Facilities & Services

State / Province: Egypt
Position Type: Full time

City / Location: Cairo
Brand: adidas

Relocation: No

Somewhere, in one of our workshops right now, the future is taking shape. We are constantly working to redefine the way clothing and footwear transforms the pitch, court or course. This is what drives us: the feeling of discovery and the urge to innovate. When we create a product that makes our hearts beat faster, we know we’re onto something.

If this sounds inspiring, you might be one of us: Someone who loves to create the present, as well as shape the future. There’s a reason adidas has been at the forefront of defining sport for more than 60 years: We never stand still. Everyday, we work to improve everything we create.

At adidas, interesting, amazing and inspiring aren’t just ideas. They are what we do every single day.

Purpose & Overall Relevance for the Organization:

To ensure that all relevant office management tasks, administrational tasks & reception related tasks are being fulfilled in a professional and efficient manner whilst supporting processes and administrative functions ensuring smooth running and improved management of the teams.

Key Responsibilities:

· Ensure proper handling of the switchboard for all incoming and transfer calls, faxes and the distribution of messages to all employees.
· Ensure a high level of hospitality to all guests according to adidas Group culture.
· Liaise with furniture and general office services suppliers (desks, chairs, hygiene, pest control, etc.) for quotations, maintenance, repairs and the supply/rendering of required items and/or services.
· Order/purchase all refreshment requirements (tea, coffee, sugar, milk etc.) and pantry related items.
· Order and control all stationary, office equipment and office supplies and manage related expenses.
· Guarantee that the head office is always properly maintained and manage the external labor and ensure that the cleaning standards around the office are being met.
· Ensure proper coordination with the local IT provider to resolve IT issues in a timely manner.
· Arrange proactively a proper setup for all new hires (work station, laptop, office stationaries, etc.)
· Follow-up on work permits & residency visas for foreign employees with respective authorities
· Assist all business related travel including hotel and air ticket bookings.
· Coordinate the approval process for travel visas.
· Administer and file company contracts.
· Maintain archive of all office management related documents and ensure that they are up to date.
· Ensure smooth support to all head office employees for administrative related tasks
· Ensure that the switchboard and cleaning facilities are serviced and maintained in good working order at all times.
· Oversee the function of couriering company documents.
· Assist with projects and events.
· Steer the full process of the company event organization.
· Manage all reports as an integrated team by setting team objectives, targets and guidelines

KPI’s:

· Customer focus
· Travel arrangements
· Arrangement and maintenance of office equipment, supplies and services.
· Professional execution of duties in a timely manner.

Key Relationships:

· All employees
· Vendors & Suppliers

Knowledge, Skills and Abilities :

· Advanced written and verbal communication skills.
· Travel industry knowledge.
· Multi-tasking, time management, organization and problem-solving skills
· Proficient in MS Office (Word, Outlook, Excel, PowerPoint).

Requisite Education and Experience / Minimum Qualifications:

· University degree in Business Administration
· 3-5 years administrational work experience.
· Fluency in English and Arabic