Assistant Studio Manager

Job description

Country: United States
Job Function: Design

State / Province: New York
Position Type: Full time

City / Location: Brooklyn
Brand: adidas

Relocation: No

Somewhere, in one of our workshops right now, the future is taking shape. We are constantly working to redefine the way clothing and footwear transforms the pitch, court or course. This is what drives us: the feeling of discovery and the urge to innovate. When we create a product that makes our hearts beat faster, we know we’re onto something.

If this sounds inspiring, you might be one of us: Someone who loves to create the present, as well as shape the future. There’s a reason adidas has been at the forefront of defining sport for more than 60 years: We never stand still. Everyday, we work to improve everything we create.

At adidas, interesting, amazing and inspiring aren’t just ideas. They are what we do every single day.

Purpose

Provide a high level of administrative support to Brooklyn Design Studio (Brooklyn Farm) leadership to ensure efficient management and running of the studio on a day to day level.

Key Responsibilities

· Support leadership in day to day administrative topics such as meeting schedules and calendar management, travel, expense reports, processing approvals
· Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts to ensure timely and accurate response
· Support new hires with office set up, phone/computer set-up, etc.
· Proactively support the new hire on boarding process through thorough explanations around office and corporate operating processes (e.g. expense management, PO creation, SRM management, etc)
· Receive and welcome visitors
· Coordinate meetings, appointments, and events for studio including the preparation and distribution of materials, booking of meeting space, catering and AV equipment for meetings.
· Coordinate and manage all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements
· Inventory, order and maintain necessary supplies and equipment for department needs.
· Code invoices for payment. Assure timely payment.
· Uphold Creative Direction and Brand Design standards and guidelines, taking into consideration the short, medium and long-term company objectives

Knowledge, Skills and Abilities

· Good interpersonal/communication skills
· Ability to respond effectively to the most sensitive inquiries or complaints.
· Thorough knowledge of office procedures – Operational Excellence
· Ability to think strategically, synthesize data and develop innovative solutions within an entrepreneurial environment.
· Strong analytical, organizational and administrative skills
· Exceptional communication skills both oral and written
· Project management
· Working knowledge of Mac software, MS Word, Excel, Calendar Creator, database programs (i.e. File Maker Pro or Access), graphic programs (i.e. Illustrator, Quark, Photoshop) and e-mail required.
· Knowledge of basic design terminology preferred.Proficiency in MS Office products (Word, Excel, Outlook, etc.)
· Organizational skills

Qualifications

· Associate’s degree in related field.
· Minimum 1 year related work experience or training. Experience within design industry and/or creative work environment preferred but not necessary.
· Equivalent combination of education and/or experience may be substituted for degree.